Executive Assistant / Office Manager

Our Purpose

At Fiddler, we understand the implications of AI and the impact that it has on human lives. Our company was born with the mission of building trust into AI. With the rise of the internet, trust in AI has been degraded by a plethora of issues like spam, fraudulent transactions, hate speech, and online abuse. Fiddler enables organizations to get ahead of these issues by building trustworthy, transparent, and explainable AI solutions.

Fiddler partners with AI-first organizations to help build a long-term framework for responsible AI practices, which, in turn, builds trust with their user base. Data Science, MLOps, and business teams use Fiddler AI to monitor, explain, analyze, and improve their AI solutions to identify performance gaps, mitigate bias, and drive better outcomes. Our platform enables engineering teams and business stakeholders alike to understand the “why” and how behind model outcomes.

Our Founders

Fiddler AI is founded by Krishna Gade (engineering leadership at Facebook, Pinterest, Twitter, and Microsoft) and Amit Paka (two-time founder with acquisitions by Samsung and PayPal and product roles at Expedia and Microsoft). We are backed by Insight Partners, Lightspeed Venture Partners, and Lux Capital.

Why Join Us

Our team is motivated to unlock the AI opaque box and help society harness the power of AI. Joining us means you get to make an impact by helping reduce algorithmic bias and ensure that models in production across many different industries are transparent and ethical. We are an early-stage startup and have a rapidly growing team of intelligent and empathetic doers, thinkers, creators, builders, and everyone in between. The AI and ML industry has a rapid pace of innovation and the learning opportunities here are monumental. This is your chance to be a trailblazer.

Fiddler is recognized as a pioneer in the field of AI Observability and has received numerous accolades, including: 2022 a16z Data50 list, 2021 CB Insights AI 100 most promising startups, 2020 WEF Technology Pioneer, 2020 Forbes AI 50 most promising startups of 2020, and a 2019 Gartner Cool Vendor in Enterprise AI Governance and Ethical Response. By joining our brilliant (at least we think so) team, you will help pave the way in the AI Observability space.

The Opportunity

We are looking for a highly organized individual, who wants to "roll up their sleeves", and play multiple roles to support Fiddler’s Leadership Team and People Ops Team as we navigate our hyper-growth.

This role is expected to work in the Palo Alto office 5 days a week and will report to the Senior HRBP.

What You'll Do - Executive Assistant

• Core executive assistant to the Chief Executive Officer and Fiddler leadership team
• Managing internal calendars, supporting ad-hoc projects
• Assist in coordinating company-wide & leadership meetings
• As needed, coordinate a high volume of meetings with candidates, hiring teams, and the leadership team

What You'll Do - Office Manager

• Oversee the day-to-day operations of our Palo Alto office, assist in developing the future office strategy, as well as implementing office policies to maintain an efficient workspace
• Manage relationships, contracts, etc. with local vendors, contractors, property managers, and local authorities
• Lead, organize & communicate company-wide events, happy hours, offsites, & team-building activities, and coordinate travel & expenses for remote employees
• Manage company swag, employee gifts, employee birthdays & anniversaries, etc
• Check & scan mail, manage snack/drink deliveries & refills
• Manage daily lunch ordering (lunch is provided daily for all in-office employees)Restock printer ink, paper, markers, etc
• Greet and assist candidates who come into the office for interviews with a warm and positive attitude

What You'll Do - IT Operations/ HR Operations

• Assist with pre-boarding employee logistics (mailing laptops & swag to new hires)
• Assist with onboarding new hire software setup & access management (Google, Slack, etc.)
• Assist with offboarding employees (deactivating software)
• Manage additional HR operations functions

What We're Looking For

• 4+ years of experience as executive assistant, office manager
• Bachelor’s degree in business administration or a related field preferred
• Previous facilities or Office Management, Executive Assistant & onboarding experience, and additional People Operations experience is a plus
• Strong ability to prioritize, while maintaining flexibility and agility in a fast-paced environment with changing demands
• Organized, detail-oriented, and proactive with a “no job too small” mentality
• Culture creator, who can help connect the team when in and out of the office
• Self-starter with a “can-do” attitude, who can execute with minimal training
• Strong interpersonal skills, with the ability to work with various people and teams
• Excellent time management skills with the ability to multi-task, prioritize work, and manage projects
• Experience (or fast to learn) with G Suite products, Asana & Docusign

Pay Range in Palo Alto California is $70,000 - $85,000. Onsite 5 days a week in the Palo Alto office.

The posted range represents the expected salary range for this job requisition and does not include any other potential components of the compensation package, benefits, and perks previously outlined. Ultimately, in determining pay, we'll consider your experience, leveling, location, and other job-related factors.

Fiddler is proud to be an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.