HR Administrator

Methods is an established £100m Digital Transformation company, part of the Alten Group, which over the last 32 years has provided innovative business and digital technology services. We have over 50 active clients many of which have been working with us for more than 10 years.

Since our establishment in 1990, Methods has partnered with a range of central government departments and agencies to transform the way the public sector operates in the UK. Our mission is to improve and safeguard public-facing services. We apply digital thinking to ensure the future of our public services is centred around our citizens.

Our human touch sets us apart from other consultancies, system integrators and software houses - we have a customer-centric value system whereby we focus on delivering what is right for our clients. We passionately support our clients in the success of their projects while working collaboratively to share skill sets and solve problems. At Methods we have fun while working hard; we are not afraid of making mistakes and learning from them. building a significant private sector client portfolio.

Requirements

The Human Resources department combines the care and compassion with the corporate and business know how needed to empower colleagues and facilitate forward thinking in the workplace. Put simply, it involves all actions that support our people to be the best and most honest versions of themselves, from the moment they start their life with us until the moment at which they leave. We are responsible for and manage the entire employee life cycle with empathy and business know how.

The role of HR Administrator is seen as a key element in the team. The role’s primary focuses will be to offer an exceptional service to all colleagues – current, prospective, and former; to efficiently carry out the administration tasks of the HR department. The HR Administrator will provide exceptional HR support, and in doing so will be exposed to all areas of HR, including employee relations, organisational change, HR policy and process.

Key Tasks:

• Responding to queries that arrive in the HR Inbox.
• Support the business with creating offer letters and contracts of employment for candidates.
• In a timely manner, draft letters regarding end of employment and variation of contract. Ensuring letters have been issued to colleagues, signed, and saved to all colleague files.
• Drafting letters covering numerous matters inclusive of Bonus payments, salary, leave entitlements, change of Line Manager, change of location, and other employment related changes.
• Requesting probation completion paperwork from line managers and drafting probation completion letters to colleagues.
• Managing documentation through DocuSign and HCM.
• Ensuring that all procedures are adhered to when colleagues are onboarded and offboarded.
• Saving documents and relevant correspondence to colleague files, ensuring pre-checks are completed prior to audit and actioning any outstanding requirements prior to audit commencement
• Sharing Benefit Information with colleagues at the end of probation and upon request.
• Saving Pension Opt-In and Opt-Out forms to employee files.
• Set up new colleagues on HCM and complete related tasks.
• Ensuring that colleague records are correctly maintained and authorised within HCM and the benefits portal.
• Processing invoices on behalf of the HR team
• Ensuring leave balances are correctly maintained and adjusting leave balances when entitlement changes.
• Enter sickness absence onto HCM and save fit notes to employee files.
• Guiding colleagues on how to use Employee Self-Service to update personal information.
• Updating and monitoring the company’s benefits platform to ensure benefit changes are captured
• Assist colleagues with general HR and payroll queries, escalating issues to the HRBP or Payroll
• Assisting the HR Department with various projects on an ad hoc basis.
• Minute taking in Performance and Employee Relations or other meetings.
• Build an up to date understanding of legislation relating to Employment Law through workshops, newsletters and articles, with the Company’s support.
• Work to take on more responsibility as your knowledge grows and you develop.
• Assist with the preparation of monthly reporting data, prepare reports for senior leadership, audit purposes and custom reporting as required.
• Carry out general administration tasks in the HR team.
• Researching law and legislation when required.

Person Profile/Educational Level/Qualifications Required

• CIPD qualified level 3 minimum

Experience/Knowledge

• Experience working in organisations with well-defined HR practices, ideally in fast moving arenas.
• Excellent communication skills, both written and verbal.
• A keen eye for detail and an organised, process orientated outlook.
• Integrity and confidentiality, leading by example to set the standard for personal integrity.
• Generalist experience in assisting and supporting a team or individuals.
• A good base understanding of HR practices, and an interest in pursuing a career in HR.
• An enthusiastic approach to learning.
• A good practical understanding of MS Office.
• Ability to build relationships and earn trust.
• Good problem solving skills.
• Able to prioritise workloads and stakeholders in a fast paced and demanding environment.

Benefits

Methods is passionate about its people; we want our colleagues to develop the things they are good at and enjoy.

By joining us you can expect

• Autonomy to develop and grow your skills and experience
• Be part of exciting project work that is making a difference in society
• Strong, inspiring and thought-provoking leadership
• A supportive and collaborative environment

As well as this, we offer:

• Development access to LinkedIn Learning, a management development programme and training
• Wellness 24/7 Confidential employee assistance programme
• Social – Breakfast Tuesdays, Thirsty Thursdays and Pizza on the last Thursday of each month as well as commitment to charitable causes
• Time off 25 days a year
• Pension Salary Exchange Scheme with 4% employer contribution and 5% employee contribution
• Discretionary Company Bonus based on company and individual performance
• Life Assurance of 4 times base salary
• Private Medical Insurance which is non-contributory (spouse and dependants included)
• Worldwide Travel Insurance which is non-contributory (spouse and dependants included)