Position Title: Bookkeeper/Executive Assistant
Location: Remote
Work Schedule: Flexible
Hours: 10-15 hours per week (Part-time)
Job Description:
We are seeking a highly organized and detail-oriented individual to fill a dual role as a Bookkeeper and Executive Assistant. This is a part-time position, ideal for a professional who thrives in a fast-paced, dynamic environment. The candidate will be responsible for managing the company's bookkeeping functions while providing administrative support to ensure smooth operations.
Key Responsibilities:
- Must know Quickbooks Online
- Maintain accurate financial records and perform regular bookkeeping tasks, including categorizing expenses and tracking income.
- Oversee and ensure accuracy in the reconciliation of bank accounts, credit cards, and financial transactions.
- Prepare and manage invoices, ensuring timely submission and follow-up on payments.
- Monitor timesheets and expenses for contractors to ensure proper billing and payroll processing.
- Provide monthly and ad-hoc financial reports to assist in budget tracking and financial planning.
- Assist with email and calendar management, ensuring the executive’s time is optimized and appointments are effectively scheduled.
- Help oversee contractors by tracking work progress, reviewing timesheets, and managing deliverables to ensure deadlines are met.
- Support daily operations by managing administrative tasks, coordinating meetings, and streamlining workflows.
- Act as a liaison between the executive and clients, vendors, and team members, ensuring clear and efficient communication.
- Perform ad-hoc tasks as required to assist with the smooth functioning of the business.
Requirements
- Proven experience in bookkeeping, preferably with small businesses or in a marketing/creative agency environment.
- Strong administrative skills with a background in supporting executive leadership.
- Proficiency in Microsoft Office/Google Workspace.
- Ability to manage multiple tasks, prioritize effectively, and work independently with minimal supervision.
- Excellent communication skills, both written and verbal, with strong attention to detail.
- Familiarity with contractor management and project oversight is an asset.
Why OmniJobs?
- Rare & hidden jobs
- New jobs every day
- No expired job posts
- All jobs in English
Receive emails about similar jobs
Get alerts to your inbox about new open jobs that are similar to this one.
No spam. No ads. Unsubscribe anytime.
Similar jobs