Executive Assistant

About OQS Media

Old Queen Street Media owns and operates UnHerd, The Old Queen Street Café, the UnHerd Club and CoEditor, a publishing technology startup.

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant (EA) to support our CEO and provide cross-team coordination. The EA will be instrumental in ensuring efficient day-to-day operations, streamlining communication, and enabling seamless collaboration across our media platforms and other ventures.

Key Responsibilities:

Support the CEO

• Diary & Schedule Management: Effectively manage the CEO’s calendar, balancing internal and external meetings, travel, and events.
• Meeting Preparation: Coordinate agendas, prepare briefing materials, and ensure the CEO is well-prepared for all meetings and events.
• Coordination: Organise and facilitate venues and travel arrangements for the CEO and the senior team.
• Email & Correspondence Management: Manage the CEO’s inbox, prioritising key communications, drafting emails, and maintaining clear lines of communication between the CEO and key stakeholders.

Cross-Team Support & Coordination

• Meeting Coordination: Schedule, organise, and manage cross-team meetings, ensuring all teams are aligned on priorities and strategic initiatives.
• Event Management: Lead the planning and execution of both internal and external events, including team workshops, conferences, and public-facing engagements.
• Project Support: Provide administrative and coordination support for company-wide projects and initiatives, working closely with teams across the group to ensure timelines and objectives are met.
• Document & Presentation Management: Assist in preparing reports, presentations, and key documents for the CEO, board and senior leadership team.

Competitive salary dependent on experience.

Requirements

• Experience: 5+ years of experience as an Executive Assistant, ideally with experience supporting C-suite executives.
• Confidentiality & Discretion: Handle sensitive matters with the highest level of confidentiality and professionalism.
• Exceptional Organisational Skills: Ability to juggle multiple tasks and projects, prioritising effectively to ensure all deadlines are met.
• Adaptability: Comfortable in a fast-moving environment, with a flexible approach to changing priorities and last-minute adjustments.
• Strong Communication: Excellent written and verbal communication skills, with the ability to communicate effectively with stakeholders at all levels.
• Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and an ability to quickly learn and adapt to new technologies.
• Attention to Detail: A meticulous eye for detail, especially in managing schedules, logistics, and ensuring the highest level of accuracy in all tasks.
• Proactive Problem-Solver: Ability to anticipate issues and solve problems before they arise, ensuring smooth daily operations.
• Culture Fit: An interest in politics, current affairs and the media would be a major advantage.

Benefits

• Training & Development.
• 3% Employer Contribution Pension Scheme.
• Generous Holiday Allowance with 25 days holiday per calendar year + birthday holiday bonus + Bank Holiday Leave
• All staff receive generous discounts at our Ground Floor restaurant, as well as free pantry of tea & coffee, fruits & snacks.
• Generous subsidising of private healthcare with the option to add dependents and spouses.
• Cycle to work scheme saving you 25-39% on a bike and accessories.
• Interest free season ticket loan available to assist in the cost of travelling to and from the workplace.