Office Admin

About the role:

We are seeking an experienced Office Admin responsible for supporting our office's day-time operations in Bangalore, India. You will ensure that the office runs smoothly and is well-maintained during the day. Reporting to the Director of People, you will be part of the lean and mighty Global People Team.

This role is required to be on-site in our Bangalore office M-F with the hours of 10 am IST - 7 pm IST.

What You'll Do:

• Manage office operations:
  • Responsible for managing office operations, vendors, and procurement duties. This role includes overseeing supplies, maintaining office equipment, maintenance, and supervising cleaning staff.
• Coordinate with staff:
  • Work closely with staff members, communicating with them to ensure their needs are met and they have the necessary resources to perform their duties.
  • Assist with the on-site interviews of candidates for open positions.
• Complex calendaring and event planning:
  • Responsible for scheduling appointments and managing the office calendar, ensuring no conflicts and that all appointments are appropriately scheduled.
  • Scheduling occasional gatherings/events.
• Handle administrative tasks:
  • Handles various administrative tasks, such as filing, data entry, preparing reports, maintaining records, mailing, etc.
• Managing special projects as needed.

What You'll Bring:

• 2+ years of proven experience managing the logistics of a corporate office, including vendor relationships and procurement duties.
• 2+ years of proven experience with office management systems and procedures, back-office systems, and practices.
• Experience using standard office equipment (e.g. printer, scanner, mailing, etc.)
• Excellent communication, customer service, and interpersonal skills.
• Extremely organized with high standards and the ability to prioritize and multi-task.

Benefits:

• Compensation: Competitive cash compensation including meaningful equity packages.
• Flexibility for Remote roles: Enjoy the freedom of remote work, with the option to work from anywhere in India.
• Commuter Benefits for In-Office roles: Company transportation service or monthly allowance options.
• Health and Wellness Benefits: Medical and accidental insurance, along with comprehensive health check-ups, dental plans, and gym memberships through Cult-fit. Employees are covered starting on their first day of employment and can extend coverage to dependents including spouse, children, and parents (including parent in-laws).
• Life Insurance: Airbase provides you with a life insurance policy on us.
• Responsible Time Off: Enjoy a generous allocation of personal days, separate sick leave, and additional perks such as holidays.
• Parental Leave Policy: Generous parental leave policy available, please check with us for more information.
• Home Office Stipend: A one-time stipend of up to $500 for home office essentials, along with a recurring stipend of $250 every 2 years as needed.
• Baby Bonus: Planning to expand your family? You’ll receive a $500 bonus for Air-babies!
• Provident Fund Matching