Personal Assistant CEO

Roles and Responsibilities

• Travel – organise all Global CEO’s travel including flights, transfers and taxis, visas, and full itineraries.
• Extensive diary management – long term and day to day proactive management of the CEO’s calendar.
• Events – coordinate both client and internal meetings, as well as larger internal team events and client events (From lunches and team building to conferences and galas)
• Preparation of documents to support Global CEO
• Correspondence – monitor Global CEO’s correspondence via email, phone, and Teams to always ensure swift and appropriate responses.
• Communications – draft regular communications to all staff on behalf of the CEO, including emails, presentations, and script/ presentation notes.
• Communications – write and distribute regular internal communications newsletter to all staff, with support from other contributors around the network.
• General admin – supporting CEO and other departments in relation to timesheets, expenses, appraisals, stationery, holidays and any other general enquiries from around the group and internal employees.
• Attend key meetings as requested (including GLT) – prepare agendas, take notes and circulate minute
• Liaise with and support other support staff around the business when required.
• Deal with media or new business enquiries with support from dedicated teams.
• Ad hoc project support.

Skills and Competencies

• Bilingual – Spanish and English - Excellent written English and grammatical accuracy
• Excellent IT skills (Outlook/ Word/ PowerPoint/ Excel)
• +4 years’ work experience in a similar role supporting C-suite executives preferably within a global organization. Experience working in a multicultural organization and diverse team environment is a plus.
• Dealing with clients, senior stakeholders across Interbrand and Omnicom a friendly and professional demeanour is required at all times
• Reliable and Personable
• Efficient and highly organised
• Ability to prioritise/ manage work load
• Abiity to work autonomously and use initiative in solving problems
• Confident in talking to senior clients and colleagues
• Ability to work with discretion – due to nature of the role confidentiality is paramount
• Team player with a flexible approach

*This position is initially temporary for 6 months with possibilities of extension.

Does it sound like you belong with us? Apply today!!