Administrative Specialist

We are looking for a motivated and organized person for the position of Administrative Specialist / Specialist to join our team.

The person in this position will be responsible for administrative support, office coordination, and ensuring the smooth flow of daily operations.

About Webellian:

Webellian is a well-established Digital transformation and IT consulting company committed to creating a positive impact for our clients. We are driven by shared values, strong principles, and a passion for innovative and disruptive technologies. We are a community of engineers and senior advisors who work with our clients across industries, playing a deep and meaningful role in accelerating and realizing their vision and strategy.

The role:

• Run the administrative tasks aiming for optimal performance.
• Assist in budget preparation, financial reporting and management activities.
• Handle tracking and recording in the invoicing system, and company registers.
• Support HR tasks such as recruitment logistics, onboarding and separation processes, and employee records management.
• Assist with payroll processing, including verification of data for salary, benefits, and leave entitlements.
• Maintain up-to-date registers for all administrative, financial, accountant and HR documents including employees files and comprehensive registers.
• Prepare official letters, applications, reports, and summaries to support administrative activities.
• Acting as the main point of contact for administrative matters.
• Arranging business travel, meetings and corporate events, ensuring that all logistical aspects are effectively managed.
• Acting as a link between the company and external subcontractors such as medical services, insurers, banks, and office space rental companies.

The person we look for is someone who has:

• University degree (preferred majors: administration, economics, finance and accounting, management).
• Min. 3 years of experience in a similar position.
• Excellent knowledge of MS Office (Word, Excel, PowerPoint) and Google tools.
• Ability to organize work and manage time.
• High communication and interpersonal skills.
• Independence and initiative in action.
• Fluency in speaking and perfect writing skills in English.
• Knowledge of macOS will be a good asset.

What we offer:

• Stable employment based on an employment contract

• Competitive salary

• Opportunity for professional development and qualification improvement

• Work in a friendly and dynamic team

• Benefit package (including private medical care, Multisport card, life insurance)

If you share our passions - we want to meet you and we are awaiting your application

We love to share knowledge to grow excellence, we speak our minds without playing politics, and just love to hang around together.

Note

Please include the following statement: “I hereby give consent for my personal data to be processed by Webellian Sp. z o.o. for the purpose of conducting recruitment for the position for which I am applying. I also consent to the processing of my personal data by Webellian Sp. z o.o. for the purposes of any future recruitment processes”.