Executive Assistant III

**This opportunity is contingent upon award**

Position Overview

The Executive Assistant (EA) is a highly skilled administrative professional who provides comprehensive support to DoD Senior Executives. The EA is responsible for a wide range of tasks, ensuring smooth operations and effective time management for the executive.

Work Location

Pentagon, Arlington, VA

Job Responsibilities and/or Success Factors

• Maintain leadership’s (DDI, Deputy DDI, Director, or Deputy Director) daily calendar, arrange, and provide support for meetings, conferences, and video-teleconferencing to include taking minutes and maintaining invitations and attendee contact rosters.
• Prepare and/or oversee travel arrangements for SASP leadership and assist with developing travel reports and travel vouchers upon completion of travel using the Defense Travel System (DTS).
• Support SASP leadership by arranging for official local transportation, reimbursement for expenses incurred, and renewal of parking permits.
• Track and report weekly the work/leave status of approximately 215 employees via the Defense Agencies Initiative (DAI) Portal or its equivalent.
• Serve as the administrative point of contact for government staff personnel in a SCIF including Sensitive Access Program Facilities (SAPF) as required tasks include monitoring access to SCIF/SAPF, maintaining office files and the office filing system, and tracking action items in the OUSD(I&S) suspense portal.
• Serve as the point of contact for initiating and tracking administrative requirements for newly arriving and departing personnel accounts, credential requirements, parking pass, etc.
• Review, monitor, and report the status of activities and products using the Correspondence and Task Management System (CATMS).
• Provide staffing support to action officers for all required correspondence actions (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, activity reports, senior leadership reports, and travel/training/personnel documents).
• Ensure documents are prepared in the appropriate DoD format (which may entail technical writing/editing, editorial consultation, proofreading, or overall documentation review) and that documents are marked, filed, and retained in accordance with OSD and federal record disposition schedule, approved by the National Archives and Records Administration (NARA).
• Maintain records for control and accountability of classified correspondence, special access correspondence, and other material received in the office.
• Ensure all office records are marked, filed, and retained in accordance with OSD and federal records disposition schedule, approved by the NARA.

Education and Minimum Qualifications

• Must be a US Citizen with an active TS/SCI Clearance.
• Minimum of 10 years of senior-level administrative support, administrative management, or project management experience.