Administrative Management Assistant

What does it feel like to be an Administrative Management Assistant in Netcompany-Intrasoft?

As an Administrative Management Assistant you will:

• Help set up/configure the combination of tools to be used in the context of the coordinated assessment process in case of unavailability of EUDAMED and manage access rights to the different interim tools for the participants.
• Continued support with IT questions related to the tools.
• Document management in the different interim tools; including upload/transmission of documents to Competent Authorities, archiving and notification of impeding deadlines to the relevant actors.
• Project progression management by maintaining a dashboard of the status(es) and deadline(s) for each application. This requires continuous and up-to-date information regarding the validation and authorisation process and regarding the actual conduct of the Clinical Investigations and performance studies (CI/PS), when applicable.
• Organise and follow up on meetings between Competent Authorities to discuss about individual applications and possible challenges encountered in the procedure while using the tools.
• When requested, support the Coordinating Member State in secure exchange of information activities.

Requirements

What would make you a fit for the role:

Good knowledge of:

• MS Office & MS 365 (Outlook, Word, Excel, PowerPoint, Visio, Teams, SharePoint)
• Confluence
• EC Internal collaborative platforms (CIRCABC, Gekko)
• Oral and written command of English

It would also be a plus if you match some of the following:
• Previous experience in business administration.
• Knowledge of EU Institutions (Policy on food safety and health is a plus).
• Knowledge of/or experience in ITIL environment.

Desired Soft Skills
• Well organised with excellent time management.
• Meticulous, attention to details.
• Clear and effective communication.
• Flexibility, adaptability, problem-solving.
• Strong aptitude for teamwork and capacity to work autonomously.
• Able to work in an international and multicultural environment.