Senior Executive

[What the role is]

This is a 2-years contract positon Senior Executive, Admin in the School of Humanities & Social Sciences.

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

Time-Tabling & Course Scheduling

• Responsible for timetabling, scheduling options and groupings to optimize effective learning, deployment of manpower and use of teaching facilities
• Project teaching resources including manpower and specialized facilities and space requirements
• Support teaching allocation and resource planning
• Ensure that systems and processes related to timetabling policies are adhered to while managing stakeholder requirements
• Develop expertise in the timetable system and related processes, working in collaboration with stakeholders to enhance software use and integration with other student admin systems

Academic Admin

• Support academic processes including enrolment, attendance, credit exemption and transfers, student and graduate awards, staff teaching awards, course dialogues are managed effectively and according to regulations and guidelines
• Coordinator for exams processes including records management of final exam papers, scheduling of invigilation duties and arranging for re-tests, support for appeals and updates in the system

[What we are looking for]

• Preferably with experience in a similar job role/ education & training environment
• Meticulous, strong admin skills and able to multi-task
• Good in record keeping, inventory, and document management for traceability
• Proficient with Excel, PowerPoint, SharePoint, and Power Automate or BI (or willing to learn)
• Able to work independently and as a proactive & collaborative team player
• A tenacious attitude with a growth mindset

Additional pre-requisites that are advantageous

• Familiar with data analytics
• Interest to learn new systems and embrace new office technologies and tools for higher productivity