Legal Secretary

Responsibilities:

• Manage the day-to-day schedules of the attorneys, including but not limited to managing attorney calendars, coordinating travel arrangements, planning and scheduling conferences, teleconferences, depositions, recording and monitoring court appearance dates, pleadings, filing requirements, discovery and evidence-gathering, opening and sorting mail, and transcribing and entering attorneys’ time entries
• Prepare and edit documents such as letters, memoranda, briefs, pleadings, agreements, contracts, and other legal documents from forms, original handwritten materials, or dictation
• Consistently open, maintain, and organize case files
• Review and revise monthly billing forms for accuracy and completeness
• Prepare exhibits and witness files
• Answer telephones and accurately take and relay messages while exhibiting poise, calm, and professionalism
• Arrange for court reporters, video conferencing, depositions, and meetings
• Communicate, both orally and in writing, with clients, court reporters, opposing counsel’s staff, and internal colleagues
• Prepare spreadsheets and presentations using MS Excel and MS PowerPoint, as well as using Relativity in connection with e-discovery
• Process reimbursements, expense reports, and check requests

Requirements

• BA/BS degree preferred
• 5+ years of experience as a legal secretary or paralegal