Staff Recruiting Assistant

Responsibilities:

• Preparing the bi-weekly staff recruiting emails.
• Scanning/uploading recruiting documents into the Applicant Tracking System.
• Maintaining the Application Tracking System including dispositioning applicants, checking in applicants, processing duplicate applicants, etc.
• Posting/removing new open positions (internally and externally) and creating electronic recruiting files in iManage.
• Administering and managing the candidate diagnostic assessment process.
• Maintaining and updating the Staff Recruiting Open/Filled and Job Posting Smartsheets and staff recruiting spreadsheets.
• Submitting all new hire and non-employee worker conflicts for processing and e-filing all completed forms along with the clearance emails.
• Processing non-employee workers and entering all non-employee worker information into the HRIS system.
• Maintaining the temporary employee spreadsheet.
• Greeting and escorting applicants to conference rooms for interviews, as needed.
• Processing staff employment verifications as well as invoices and expenses for the Human Resources Department.

Requirements

• Two-year college degree or equivalent experience.
• Prior office experience in a law firm, corporate or professional environment is a plus.
• 1+ year of administrative support experience, ideally in a professional service, corporate, or law firm environment.
• Proficiency in Windows operating systems and Microsoft Office Suite with advanced proficiency in Word and Excel. Experience using Smartsheet and Applicant Tracking Systems is a plus.