Unit Secretary

JOB SUMMARY:

Performs secretarial duties in support of the Regional Medical Center Building Director. Provides secretarial support to the management team as requested by the Vice President, Strategic Planning & Marketing.

ESSENTIAL FUNCTIONS OF THE JOB:

• Answers telephone; screens and directs calls; takes and relays messages; provides general information. Greets and directs visitors; answers general inquiries.
• Schedules/coordinates meetings and special events; prepares materials, agendas, as necessary.
• Maintains appointment calendars; schedules appointments; notifies supervisor of commitments; distributes notices and agendas.
• Receives, sorts, and distributes mail; complies relevant information to assist supervisor in handling inquiries.
• Types/Transcribes, proofreads, and edits correspondence, reports, charts, schedules, etc.; collates and assembles reports and documents. Drafts correspondence for supervisor’s signature.
• Coordinates travel arrangements for supervisor.
• Coordinates mailings and distribution of documents.
• Establishes and maintains files; keeps manuals up to date; retrieves information, as required.
• Maintains proficiency in use of MS Office and other departmental computer applications.
• Complies with all Federal and State laws and regulations.
• Maintains the privacy and security of all confidential and protected health information. Uses and discloses only that information which is necessary to perform the function of the job.
• Performs other duties as needed or assigned.

Requirements

• High school diploma or equivalent.
• Minimum two (2) years of experience in an office setting, performing similar duties. Demonstrated accurate typing of 45 wpm; Microsoft Word and Excel skills.
• Demonstrated excellent verbal and written communication, interpersonal, and organizational skills; mathematical aptitude.