HR Assistant

• Maintain accurate and up-to-date employee records, both in physical and digital formats, including HRIS
• Ensure compliance with data protection and privacy regulations.
• Prepare and process HR documents such as employment contracts, contracts amendments, offer letters, employment certificates, ITM notifications, termination documentation. Archive documents.
• Coordinate the end-to-end onboarding process including global mobility
• Support new employee onboarding by preparing orientation materials and assisting in the orientation process.
• Facilitate the offboarding process, including exit interviews and the return of company assets.
• Assist employees with benefits enrollment, inquiries, and claims.
• Collaborate with external providers to ensure smooth administration of employee benefits programs.
• Maintain accurate records of employee attendance, leave, and time-off requests.
• Handle LOA process
• Generate and distribute timesheets, track timesheets preparing ground for payroll execution.
• Support payroll instructions and execution by maintaining accurate employee records
• Serve as a point of contact for employee inquiries and provide basic HR-related information.
• Assist in the preparation and distribution of HR-related communications and announcements.
• Assist in the preparation of HR-related reports, compliance documentation, and audits.
• Co-ordinate HR-related invoicing end-to-end
• Prepare overtime notifications.
• Handle external background check requests.

Requirements

• Proven experience in HR administration or a related role, preferably in Luxembourg or any other European countries, ideally in an international company.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Team-oriented with a strong customer service mindset.
• Knowledge of MS Office (Outlook, Word, Excel, PowerPoint).
• Fluent in English oral and written (any other European languages is an advantage).
• HR certification (e.g., PHR, SHRM-CP).
• Experience with HRIS (Human Resources Information System) software.
• Knowledge of social security and labor law and their application in Luxembourg or/and Benelux
• Fluent French is preferred.