Administrative Assistant

The Administrative Assistant will provide administrative support to ensure efficient operation of the office. This role will support managers and employees through a variety of tasks related to organization and communication. The ideal candidate will be resourceful, a good problem solver, and organized.

• Key Responsibilities:

• Answer and direct phone calls

• Organize and schedule appointments and meetings

• Maintain contact lists

• Produce and distribute correspondence memos, letters, faxes, and forms

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Order office supplies and research new deals and suppliers

• Book travel arrangements

• Submit and reconcile expense reports

• Provide general support to visitors

• Act as the point of contact for internal and external clients

• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

• Qualifications:

• Proven experience as an Administrative Assistant or Office Admin Assistant

• Knowledge of office management systems and procedures

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

€35 - €50 an hour