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LOOKING FOR FILIPINO CANDIDATES BASED IN THE PHILIPPINES
We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
Position : Executive Assistant
Schedule : M-F 9AM-5PM Central European Time (CET)
Salary Range : up to USD 1,500
About the Company:
The company produces top-tier canine accessories using ultra-premium materials and meticulous craftsmanship typical of small-batch production. The products are designed for durability and come with the industry's best warranty.
About the Role / Responsibilities::
Personal Logistics
Book, anticipate and coordinate personal appointments (e.g., skincare, doctor’s appointments) with precision.
Anticipate and fulfill any additional needs or tasks proactively.
Handle the timely payment of all personal bills (e.g., electricity, utilities).
Purchase necessary items such as supplements, skincare products, and gifts, ensuring quality and timely delivery.
Professional Life Management for the CEO
Manage emails within 24 h max, scheduling, and administrative tasks efficiently. (EA owns CEO’s time and inbox, no lost email, no missed call or event, mistakes are unacceptable as CEO has to 100% trust EA to rely on him)
Coordinate meetings, including preparing agendas (Prepare and distribute meeting agendas at least 24 hours before meetings and circulate minutes within 24 hours after meetings).
Handle correspondence and communications on behalf of the CEO.
Should be available anytime to CEO and answer within 30 minutes to any messages.
Operational Support for the CEO
Provide operational support to the CEO for his two companies: an education company and an ecommerce brand.
Assist in building Standard Operating Procedures (SOPs).
Set up and maintain systems and workflows, ensuring efficient use of all necessary online tools (e.g., page builders, Shopify).
Communicate on behalf of the CEO or other C-level executives, handling key conversations with stakeholders and partners.
Efficient Travel Management
Book and manage flights, hotels, and transportation without any delays or issues. (do e-checkings…etc, no unforeseen events, always have a plan B available at all times during a trip that can be stressful and energy-consuming for the CEO)
Ensure all travel plans are well-coordinated (with CEO’s preferences, anticipating and resolving potential problems).
Requirements:
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