Senior Administration Officer

• Full time, continuing position. Located at the Faculty of Engineering on the Darlington Campus
• Opportunity to provide operational and administrative support to the School of Biomedical Engineering
• Base Salary HEO6, $99,455 - $107,216 p.a. + 17% superannuation

About the opportunity

The Faculty of Engineering is welcoming applications for a Senior Administration Officer to join the team to provide general administration support to the School of Biomedical Engineering.

The role of a Senior Admin Officer encompasses HDR management, external engagement, casual academic recruitment, HR matters, and finance. This diverse position involves tasks ranging from operations to student recruitment and external engagement. By supporting various administrative functions and fostering strong external relationships, the role significantly impacts the business and the team's success.

Working closely with the School Manager, the successful candidate is expected to utilise their experience and technical knowledge to provide guidance on work activity, policy and procedures to colleagues where required.

Your key responsibilities will be to:

• manage the delivery of daily administration activities and services, providing guidance to colleagues on the ongoing activities of the office, ensuring high quality, efficient administrative support is provided in a pro-active manner to staff, clients and visitors
• provide administrative support on staffing matters, in partnership with HR, including the coordination of recruitment, general staff and casual appointments, the renewal of all fixed term contracts, and preparation of positions descriptions for professional staff roles
• produce financial reports for managers, including month-end reports, non-salary expenditure reports, casual staff reports, team budgets and forecasting reports and workforce planning
• coordinate the planning and execution of events, conferences, and workshops
• oversee space allocation for staff and HDR students
• ensure compliance with Workplace Health and Safety (WHS) regulations within the school
• manage the onboarding process, budget, and funding for HDR students within the school.

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for a Senior Administration Officer who has:

• administrative experience in a tertiary organisation, working knowledge of academic institutions, structures, and the higher education sector
• financial management experience and literacy, experience in managing budgets and controlling income and expenditure
• the ability to work both independently and as part of a team, taking initiative and exercising sound judgement in resolving matters that may arise as part of normal daily work
• excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service
• strong problem-solving skills and the ability to use initiative and exercise sound judgement and ability to prioritise workload during busy periods
• working knowledge of software programs such as Hyperion Reporting System, Records Management, and Content Management Systems.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Please address the selection criteria in your applications (including a cover letter, CV, and any additional supporting documentation) which can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Kevin Lim, Recruitment Operations by email to recruitment.sea@sydney.edu.au .

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Sunday 21 July 2024 11:59 PM