Administrative Coordinator

One of our KI ventures, Convertoo, is a new and ambitious marketing agency on a mission to disrupt the affiliate marketing world, by offering a variety of lead generation services across a diverse range of new offers within and outside of the financial space. Our core goal is to broaden our industry offerings into new verticals, such as: Personal Finance, Business Software, Home Improvements, Health, iGaming and more!

We are looking for individuals who are switched on, proactive and motivated. If that sounds like yourself then please get in touch!

Role

We are seeking an organised, proactive, and detail-oriented Administrative Coordinator to join our dynamic team. This role is crucial in ensuring the smooth operation of our administrative, HR, and recruitment functions as we transition these tasks in-house from the KI shared services team.

This position offers a unique blend of responsibilities, including recruitment and onboarding, social media management, freelancer coordination, and general administrative support. This variety will provide you with a dynamic work environment where no two days are the same, allowing you to develop a diverse skill set and make a meaningful impact on our team.

This is a fantastic opportunity for someone with a proactive attitude where no task is too small. If you are eager to make a real impact on a growing business in a fast-paced, friendly, and fun environment, apply below!

Responsibilities

• Recruitment and Onboarding:
  • Post job advertisements on various platforms to attract top talent.
  • Screen candidates and coordinate interviews, ensuring a seamless hiring process.
  • Assist with the onboarding process for new hires to ensure a smooth transition into their roles.
• Social Media Management:
  • Manage and update the company’s social media pages to enhance our online presence.
  • Create and schedule engaging posts to attract potential candidates and connect with our audience.
• Administrative Support:
  • Handle essential paperwork, including partner IOs and other documentation.
  • Assist with the organisation and management of company records to maintain an efficient system.
• Freelancer Coordination:
  • Identify and engage freelancers for various projects, expanding our network of talent.
  • Manage contracts and maintain clear communication with freelancers.
• General Support:
  • Provide general administrative support to ensure the efficient operation of the company.
  • Assist with additional tasks as needed to support the team and achieve the company's goals.

Requirements

• Experience working in an administrative role in a fast paced environment
• Strong organisational and multitasking skills with the ability to prioritise tasks effectively
• Highly organised with excellent time management skills
• Strong communication and interpersonal skills
• Ability to multitask and prioritise a heavy and varied workload
• Ability to maintain confidentiality and handle sensitive information with discretion
• A proactive attitude with a willingness to take on tasks of varying complexity
• Experience using HR Management Systems, HRIS, CRMs or ATS systems.

Desirables:

• Experience working in a HR or internal/external recruitment environment
• Experience using our HRIS (BreatheHR) and ATS (Workable) would be a plus!

Personal:

• High levels of energy and enthusiasm
• Hard working and proactive
• Thrives in a challenging and fast-paced environment
• Resilient and maintains a positive attitude at all times

Benefits

• £25k - £35k per annum
• Remote working policy - Work from the office, at home, or a combination of both
• Access to Uncommon - Our vibrant coworking space in central London, offering regular members events like weekly tea times, monthly drinks, and lunchtime yoga classes!
• Quarterly team socials
• Company bonus scheme
• Vitality health insurance
• Working from home budgets
• Generous holiday entitlement of 25 days (plus bank & public holidays), with an additional day added for every year worked, up to a maximum of 30 days
• Life insurance coverage
• Employee Assistance Program (EAP)
• Employee referral program
• Company pension scheme

Why Join Us:

• Be a key part of a small, dynamic team with a significant impact.
• Flexible work environment.
• Opportunity to grow and take on more responsibilities as the company evolves.