Executive Assistant

Since its inception in 2003, driven by visionary college students transforming online rent payment, Entrata has evolved into a global leader serving property owners, managers, and residents. Honored with prestigious awards like the Utah Business Fast 50, Silicon Slopes Hall of Fame - Software Company - 2022, Women Tech Council Shatter List, our comprehensive software suite spans rent payments, insurance, leasing, maintenance, marketing, and communication tools, reshaping property management worldwide.

Our 2200+ global team members embody intelligence and adaptability, engaging actively from top executives to part-time employees. With offices across Utah, Texas, India, and the Netherlands, Entrata blends startup innovation with established stability, evident in our transparent communication values and executive town halls. Our product isn't just desirable; it's industry essential. At Entrata, we passionately refine living experiences, uphold collective excellence, embrace boldness and resilience, and prioritize diverse perspectives, endeavoring to craft a better world to live in.

Introduction:

We are seeking a highly skilled and experienced Executive Assistant to support the Managing Director. The ideal candidate will have a strong background in the tech product or IT services industry, with excellent communication skills and a keen understanding of IT project execution and workforce planning.

Responsibilities will include

• Provide high-level administrative support to the Managing Director. Manage calendars, schedule meetings. Prepare and edit communications, presentations, and other documents.

• Coordinate intricate travel arrangements, proactively monitoring for potential disruptions or delays, including domestic and international (US) travel.

• Partner with Finance and Admin to ensure organizational travel complies with proper channels.

• Schedule and coordinate working lunches, and leadership meetings, ensuring smooth facilitation..

• Generate regular reports and analytics on resource utilization, skill gaps, and workforce planning effectiveness. Gather data and metrics from cross-functional teams to prepare comprehensive reports and visualizations.

• Partner with leaders, PBPs, and other stakeholders to track and coordinate various key initiatives. Facilitate communication and coordination with stakeholders, especially those based in the US / Europe.

• Utilize advanced MS Excel or Google Sheets functions, including pivots, VLOOKUP, and charts.

• Create impactful presentations using MS PowerPoint or Google Slides.

• Experience with BI tools such as Domo, PowerBI, or Tableau is a plus.

Minimum Qualifications

• 3 to 6 years of total work experience, with a minimum of 3 years in a relevant role.

• Excellent written and verbal communication skills.

• Experience in the tech product or IT services industry.

• Strong analytical and problem-solving skills with meticulous attention to detail.

• Proficiency in MS Excel or Google Sheets and MS PowerPoint or Google Slides.

• Good interpersonal skills and the ability to interact effectively with stakeholders.

• Experience with stakeholders in the US and Europe is preferred.

• Ability to work in the office for at least 3 days a week.

Preferred Qualifications

• Proficiency in Google Suite and Microsoft Suite, Experience with BI tools such as Domo, PowerBI, or Tableau.

• Graduation - BE/ B Tech/ technical background will be preferred

Members of the Entrata team aren’t just intelligent and ambitious, they’re the living embodiment of another core Value: “Teamwork and Collaboration.” Entrata is dedicated to creating a workplace where a diverse and inclusive team thrives in an environment free from discrimination. We provide equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status, or any other applicable characteristics protected by law.

It’s a great place to work! Will you join us?