Project Assistant

The Seattle office of Coffman Engineers is looking for a highly skilled individual to assist Project Mangers, General Managers, Accounting and Project Administrators with project-related administrative functions.

Essential Duties and Responsibilities:

• Input projects into accounting system, opening initial ICE and Outlook folders, filing corresponding contracts, and linking them to FileMaker.
• Input budget maintenances, tracking job order/purchase order/task order budgets to master service agreements/term contracts etc.
• Assist Project Administrator by backchecking invoices and helping prepare invoices by organizing timesheets, attaching receipts to invoices, and providing special forms as requested by clients.
• Expense report audits (specifically checking that receipts and expenses are up to invoicing standards).
• File, track, review, and organize Master Service Agreements and Term Contracts, notifying and resolving problems as appropriate.
• Pull cost reports from accounting system to track labor, travel, materials, and other project expenses for PMs.
• Interface with stakeholders (PMs, clients, accounting) as directed.
• Perform other duties as assigned.

**Knowledge,...