Administrative Assistant

This position provides office administration & SHE (Safety, Health & Environment) support for and is involved in the daily management of the Livermore, CA office. Also responsible for various administrative projects as assigned.

Primary Responsibilities/Essential Functions

• Welcomes visitors, determines the reasoning for their visit and notifies the correct office personnel.
• Maintains visitor log.
• Receives and distributes mail and deliveries.
• Create outgoing shipments with FedEx/ UPS and monitor tracking information and invoicing.
• Coordination of on-site and off-site office events/ celebrations, reserving and preparing a space, ordering meals.
• First point of contact for office vendors.
• Coordinate with office vendors as needed.
• Supervises the maintenance of office equipment (water, coffee, snacks, air purifiers, dishwasher, and printer)
• Manages office supply and kitchenette inventory and organization of all supply rooms.
• Order office and kitchenette supplies as needed, while staying within budget.
• Provides support for local Executive Officers with various tasks as needed.
• Establishes and oversees best practices for ordering of logo branded merchandise. *...