Project Management Coordinator

Overview of Process and Role: Remote Project Management Coordinator

Requirements:

1. Ability to speak and write in English
2. Proactive
3. Experience in finance, budgeting, using google sheets, and project management software preferred

Role Summary:

Project Management Coordinators play a crucial role in ensuring the smooth execution of Wander's "hotelification" process for short-term vacation rentals. They are responsible for handling logistics, ordering, and coordination to support Project Managers in transforming homes to meet Wander's luxury standards.

Key Responsibilities:

1. Logistics Coordination:

- Scheduling Movers and Warehousing:

- Source and schedule movers for transporting amenities to and from properties.

- Arrange receiving warehouses near the homes to manage item deliveries and storage.

2. Order Management:

- Draft Orders:

- Review project details and draft orders in the ordering system based on estimated order sheets and contracts.

- Ordering Process:

- Coordinate with the permitting team to ensure all permits are in place before finalizing orders.

- Place orders for standardized amenities, including Wander branded sheets, linens, robes, and technology, ensuring timely delivery.

3. Pre-Setup Preparation:

- Task Management:

- Use project management software to create and manage projects, tracking tasks and deadlines.

- Collaboration with Project Managers:

- Assist Project Managers in preparing for setups by ensuring all logistics are arranged and any pre-setup tasks are completed.

4. Communication and Coordination:

- Internal Communication:

- Maintain clear and consistent communication with Project Managers, updating them on order statuses, logistics, and any changes.

- Ensure project managers are informed of the setup schedule and any logistical details, facilitating smooth coordination.

5. During Setup:

- On-Site Support:

- Provide remote support to Project Managers during on-site setups, addressing any logistical issues that arise.

- Quality Assurance:

- Coordinate with vendors and moving companies to ensure all amenities are installed correctly and to Wander’s standards.

6. Interior Design Projects:

- For specialized setups assist in coordinating logistics of furniture to location.

Team and Culture:

- Team Size: 2 Project Management Coordinators, expanding to 4. Partners: U.S. based project managers who go onsite to set up the luxury vacation rentals.

- Work Schedule: Fully remote: M-F, 12 noon to 8pm Buenos Aires to be able to collaborate in U.S. timezones. No active setups during Christmas, New Years, U.S. Independence Day, and U.S. Thanksgiving. PTO is manager-approved.

- Company Context: Wander is a growing startup with plans for international expansion and new product offerings, backed by investors like Redpoint Ventures.

Meetings and Collaboration:

- Weekly team meetings every Tuesday at 9am Pacific.

- Emphasis on problem-solving, celebrating wins, and improving processes.

Ideal Candidate:

- Proactive, organized, detail-oriented, with strong communication skills and a knack for logistics.

This role is pivotal in ensuring the efficient and high-quality completion of projects, requiring effective coordination, attention to detail, and proactive problem-solving skills. Project Management Coordinators support the seamless execution of Wander’s luxury property transformations, balancing remote preparation with on-site logistical support.