Contracts Administrator I

Press Ganey has an exciting opportunity for a remote Contracts Administrator. The primary responsibilities of this position are to generate contracts and composing addenda. Insures the proper issuing and set up of contracts components using Salesforce.com and Apptus Contracts Management System. Responds to requests from Internal teams regarding contracts document, set up of contracts components and general questions regarding the contracts process.

This is a fully remote role and candidates can be located anywhere in the United States.

Duties & Responsibilities:

• Contract Preparation (50%):
  • Responds to requests from Sales Team for preparation of contracts and amendments.
  • Researches client electronic and hard copy file and Salesforce to determine appropriate contracts involved, and compiles all other vital information including language and payment terms specific to the client and prepares the preliminary contract.
• Contract Set up and Management of items in the Contract Management System (Apptus). Reviews initial Contract Request Form and insures Apptus record is created with all contract information, including services, price, special terms and other relevant information in a timely fashion (30%):
  • Use of Apptus system to create contract documents and handling contract edits with the legal team through use of the contract management system.
  • Handling inquiries from sales, account management and clients regarding content of client documents.
  • Manage and update Apptus record continuously so that accurately reflects components in the final document.
• Manage process flow of Client status changes including timely hand off to of contract documents for final processing to the finance team, handling of non- document add-on of client services and sending weekly status reports to sales of all contracts activity. (10%)
• Hand off signed contracts to component processing team within 24 hours of receipt
• Weekly status reports sent to all assigned sales team members and regional Presidents.
• Coordinate with component processing team to insure that all non-document add-on of client services are added into salesforce and the billing system in a timely fashion

Requirements

• Detail Oriented
• Analytical
• 6 months contracts related experience including banking, insurance or previous experience in legal field
• Word, excel or previous experience with electronic accounting or contract management systems.
• Minimum Education: Highschool Diploma or equivalent, Bachelor’s degree is preferred.