Office Services Intern

Great Place to Work™ 2020, 2021, 2022, 2023, 2024 |Best Workplaces™ with Most Trusted Executive Teams 2024 | Best Workplaces™ in Financial Services & Insurance 2020, 2021, 2022, 2023, 2024 | Best Workplaces™ for Mental Wellness 2023, 2024 | Best Workplaces™ for Giving Back 2022 | Best Workplaces™ for Women 2021 | Best Workplaces for Inclusion 2021, 2024 | Best Workplaces™ in Ontario 2020 and 2021

Our Company

Picton Mahoney Asset Management (“PMAM”) was founded in 2004 to provide unique investment solutions to institutional, retail and high net worth investors in Canada and around the world. We are proud to say that we are 100% employee-owned and manage approximately $10.7 billion in sub-advisory, pension plan and hedge fund assets on behalf of our clients. The core values at Picton Mahoney guide the employee experience and contribute to the culture which fosters strong, transparent relationships.

Why Work at Picton Mahoney?

Picton Mahoney Asset Management is a place where employees can be proud of building a rewarding career that offers growth and the opportunity to evolve within a supportive culture that focuses on professional development. Over the years, we have learned from feedback and have developed strategies and programs that enhance employee engagement and improve the employee experience. As our values state: We work together; fully engaged and aligned. We support each other, and our actions contribute to the strategic goals of our firm. We believe in integrity and always “doing the right thing” for our clients, colleagues, and the firm. We believe in the concept of “unity in diversity” and are driven by a collaborative spirit to achieve our goals. We are committed to performance, excellence and winning. At Picton Mahoney, “stepping up” is an action, not a thought, which results in the development and implementation of those ideas. We prioritize growth and innovation and accept full responsibility for personal performance and results. We believe in being open when providing and receiving feedback, because it makes us better at what we do best.

The Opportunity

Picton Mahoney Asset Management is presently seeking a driven Office Services Intern to join our team this Fall. Reporting to the Director, Office Services, this is a fantastic opportunity to gain experience and work with a dynamic team to support and ensure smooth administrative functions at out Toronto Office. To optimize learning and ensure an enriching experience, this will be an in-person internship, located at our Head office in Toronto.

Responsibilities of the Role

• Provide comprehensive administrative support at the Toronto Office, including organizing and maintaining office systems and procedures, assisting with mail sorting and arranging deliveries and courier pickups.

• Support various departments such as Human Resources, Operations, IT, Finance/Payroll, Compliance, and Investment teams with daily administrative tasks.

• Assist with overseeing office supply orders and maintain organized inventory levels.

• Provide office catering services, ensuring timely delivery and professional presentation.

• Monitor and maintain tidiness in boardrooms and office spaces throughout the day.

• Manage kitchen supplies and ensure proper functionality of appliances.

• Maintain strict policy regarding security access cards to the office, ensuring adherence to protocols.

• Print booklets as requested and assist with troubleshooting issues with the printers.

• Support various PMAM committees such as the Social Committee, Health, Safety and Wellness Committee, and Diversity, Equity and Inclusion Committee, as well as assist with company event planning.

• Perform any other ad hoc duties as assigned and required.

The Qualifications and Experience Required

• Prior experience working in an office administrative capacity is preferred, but not required. We are most interested in candidates who have experience working in a top-quality customer service environment focusing on maintaining high-quality standards, delivering exceptional client service, professionalism, punctuality, and time management.

• Completion of post-secondary education is highly advantageous.

• Available to work in our Toronto office, Monday to Friday, 8:30 AM - 5:00 PM.

• Friendly, discreet, and service-oriented personality.

• Ambitious and driven, with a natural inclination to support various teams and see projects through completion.

• Exceptional integrity, prioritizing confidentiality in business matters.

• Highly organized with the ability to prioritize tasks independently and ensure meticulous attention to detail.

• Outstanding written and verbal communication skills.

• Intermediate proficiency in MS Office tools such as Word, Excel, PowerPoint, Outlook, with an interest in learning and applying new technologies.

• First Aid/CPR certification is an asset.

Our Commitment to Employees

At Picton Mahoney Asset Management, we take pride in elevating our employees' experiences through an array of exceptional perks and programs. Enjoy a suite of benefits including a Lifestyle Spending Account, that includes Corporate Wellness & Fitness Reimbursement, Women in Capital Markets partnership, Women Executive Membership, Volunteer Days, Charitable Matching, Maternity and Parental Leave Top-Up, Peer Performance Recognition Awards, Semi-Annual Performance Bonuses, a generous Annual Vacation Entitlement (minimum of 15 days/year), Tuition Reimbursement, Extensive Medical & Dental Benefits, Healthcare Spending Account, and more. These offerings are crafted to enhance your career journey and overall well-being. Join us in an environment that values your growth and success!

We are committed to providing an equitable and fair work environment for everyone and all hiring and other personnel actions will be taken without regard to race, colour, creed, religion, sex, disability, gender identity, gender expression, family status, age, language or national origin. If you require an accommodation at any point in time throughout the application and hiring process, please contact Human Resources at (416) 955-4108 or at accessibility@pictonmahoney.com