Property Data Administrator

Advert Closing date: Friday 30th August 2024

The Crown Estate is a unique business with a diverse portfolio that stretches across the country. We manage the seabed, rural estates, and prime urban properties, including much of Regent Street and St James’s in London. Our purpose is to create lasting and shared prosperity for the nation.

We are seeking a meticulous and proactive Property Data Administrator to join our team on an 18-month fixed-term contract. This role is pivotal in ensuring the accuracy and integrity of our property, lease, client, and supplier data. You will play a key role in data management, cleansing, and continuous improvement processes.

Key Responsibilities:

• Accurately maintain property, lease, client, and supplier data.
• Review and transpose new leases and lease amendments into our system of record.
• Capture and record unit/demise creation and amendments.
• Create and maintain client and supplier records.
• Compare existing lease data with original documents to identify and rectify variances.
• Collaborate with Property Managers to analyze and correct data errors.
• Organize and transform information for analysis and presentation.
• Communicate with stakeholders to understand data content and business requirements.
• Ensure workflows are updated and tasks are completed within assigned service levels.
• Work with colleagues to introduce automation and improve data management processes.

Qualifications and Experience:

• Minimum of 1 year of experience in a property data management role supporting real estate teams.
• Experience with property management systems such as MRI Horizon, Yardi, Qube, or Trace.
• Familiarity with commercial and/or residential property and lease types.
• Proven track record in a process-controlled environment, supporting continuous improvement and new process implementation.

Skills and Attributes:

• Strong data entry, analytics, and reporting skills.
• Excellent relationship-building and collaborative working abilities.
• Ability to manage multiple leases simultaneously and track progress.
• High attention to detail and accuracy.
• Understanding of the links between data fields, reporting, and financial outputs.
• Positive approach to challenges, with a solution-oriented mindset.

At The Crown Estate, we offer a unique opportunity to work with a diverse portfolio and contribute to projects that have a lasting impact. You will be part of a supportive team that values innovation and continuous improvement.

If you’re ready to take on this exciting role, apply today to become a part of our team at The Crown Estate!

We are a proud disability confident employer and operate the offer of interview scheme Disability Confident employer scheme - GOV.UK (www.gov.uk).

We are happy to offer alternative application methods or formats and can be flexible on our process to enable you to have the best opportunity.

If you have any questions about our recruitment process or would like to talk about adjustments, please contact us on careers@thecrownestate.co.uk.