Administration Officer

• School of Agriculture and Food Sustainability
• Part-time (60%), fixed-term position through to end of 2026
• Full-time equivalent base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (HEW Level 5)
• Based at St Lucia Campus

About This Opportunity

We are seeking an organised Administration Officer to support the effective and efficient operation of the FaBA’s Training Centre. You will be reporting to A/Prof Nidhi Bansal from UQ School of Agriculture and Food Sustainability, who is the Program Lead for the FaBA Training Centre. The role is responsible for delivering a wide range of administrative processes in support of team/office outcomes. You will be expected to work collaboratively to provide optimal support to a

range of stakeholders.

Key responsibilities will include:

• Provides comprehensive administrative support, including office coordination, calendar management, and document preparation.

• Functions as the first point of contact for inquiries, interpreting and applying policies and procedures.

• Liaises with internal and external stakeholders to maintain relationships and support operational outcomes.

• Manages financial tasks, including reimbursements, expense tracking, and processing office correspondence.

• Supports meetings and events by coordinating logistics, managing RSVPs, taking minutes, and handling travel arrangements.

• Assists in data management, reporting, and the continual improvement of systems and processes within the office.

About the Food and Beverage Accelerator

Australia’s Food and Beverage Accelerator (FaBA) is a $160 million initiative to boost growth and innovation in the food and beverage manufacturing sector. Part of the Federal Government’s Trailblazer Program, FaBA leverages $50m of government investment with more than $110m from universities and industry. Partners work across four areas: the research programs ‘Innovative Ingredients’ and ‘Premium Food and Beverage Products’, and the enabling programs ‘Innovation Pathways’ and the ‘FaBA Training Centre’.

A national initiative, FaBA provides F&B manufacturers access to research teams, next generation industry professionals, state-of-the-art equipment and pilot facilities. FaBA is proudly hosted by The University of Queensland, in collaboration with participants QUT, UniSQ and UniQuest.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid on site/WFH options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Cheap parking (from just $5.75 a day)
• Salary packaging options

About You

• Degree or diploma with relevant experience, or equivalent combination of education and experience in secretarial or administrative roles.

• Excellent interpersonal skills, with the ability to communicate effectively, manage sensitive and confidential matters, negotiate outcomes, and collaborate with diverse teams and stakeholders.

• Strong organizational skills, with a proven ability to work independently, prioritize tasks, meet deadlines, and maintain high accuracy and attention to detail.

• Highly developed verbal and written communication skills.

• Advanced computer proficiency and digital literacy, including expertise in Microsoft Office, databases, websites, and social media platforms.

• Demonstrated ability to work collaboratively and flexibly within a small team, with a strong commitment to delivering exceptional customer service.

• Familiarity with university administrative systems, policies, and procedures, or the ability to quickly acquire this knowledge.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

Questions?

For more information about this opportunity, please contact Mr Justin Nugent at justin.nugent@uq.edu.au. For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the ‘About You’ section
• Resume

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.

Applications close September 15th 2024 at 11.00pm AEST (R-39534). Please note that interviews have been tentatively scheduled for September 23rd 2024.