Executive Assistant to MD / Sr VP India Region

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions and value-added services for freight and transit rail. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation and Faiveley Transport, the company has unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems. Wabtec is focused on performance that drives progress, creating transportation solutions that move and improve the world. Wabtec has approximately 27,000 employees in facilities throughout the world. Visit the company’s new website at: http://www.WabtecCorp.com.

It’s not just about your career… or your job title…it’s about who you are and the impact you are going to make on the world. Do you want to go into uncharted waters…do things that haven’t been done to make yours and someone else's life better? Wabtec has been doing that for decades and we will continue to do so! Through our people, leadership development, services, technology and scale, Wabtec delivers better outcomes for global customers by speaking the language of industry.

Key missions of the position:

Provide comprehensive administrative support to our Senior Leaders. The incumbent will be the location SPOC for providing administrative support to multiple function heads/ senior leadership based out of that location

Main responsibilities:

• Manage senior leaders’ calendars, including scheduling meetings, appointments and conference calls.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and distribute correspondence, reports, and presentations as needed.
• Screen and prioritize incoming emails, calls, and other correspondence.
• Assist with the preparation of meeting agendas and materials, and take minutes as required.
• Conduct research and compile data as requested by the Senior Leaders.
• Serve as a point of contact between executives, employees, clients, and external partners.
• Handle ad-hoc administrative tasks as assigned by the Sr Leaders
• Manage professional and personal scheduling for Sr Leaders, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior leaders.
• Manage senior executives’ travel logistics and activities, including accommodations, transportation.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site

People Management: No

Budget Management: No

Required Candidate Profile

Education/Training

• Bachelor’s degree in business administration, Communications, or related field preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Professional Experience

• Proven 5+ experience as a Secretary or Administrative Assistant
• Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.

Key Competences (Transversal/Professional)

Competence & Level

Written and verbal communication skills : Proficient

Microsoft Office : Proficient

Languages

English, Tamil & Hindi (preferable)

Other Specifications

• Strong organizational and time management abilities.
• Attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Professional demeanor and strong customer service orientation.
• Ability to work independently and as part of a team.

Wabtec Corporation is committed to taking on the world’s toughest challenges. In order to fulfill that commitment we rely on a culture of leadership, diversity and inclusiveness. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We believe in hiring talented people of varied backgrounds, experiences and styles…people like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.