Office Manager

In the middle of a scale-up phase, our People department is structuring and growing.

In this context, we are recruiting our next Office Manager in order to ensure an all-around perfect and smooth people experience at Mytraffic.

ABOUT YOUR TEAM

You will work in a team of 5 partners (HR Business Partner, People Ops, Talent Acquisition...) and report to our Chief People Officer. The team will keep growing in the coming months/years. Enrich it, share your vision, and grow within MyTraffic!

YOUR DAY-TO-DAY

Office (Space management, supplies, office life etc.) - 50%

- Ensuring the office's scalability and suggesting changes to optimize its design

- Participate actively in the design of our present spaces (Management of the organisation of our workspace, decoration...).

- Management of company Software within Admin role (Google, Slack, Confluence, Wework, Alan, Microsoft, Navan, Rzilient and more)

- Automate integration processes on the different software (with API)

- Participate actively into the integration of Geoblink into Mytraffic (software, events, rituals etc).

- Management of all service providers, including choosing the best contracts, placing and tracking orders, handling complaints, and planning maintenance and intervention work with Wework.

- Keep track of budgets and invoices management

- Make sure that workplace health and safety regulations are followed

- Daily assistance with general concerns to all staff (Paris and Europe people).

- Mail management including Client mail management.

- Allocation, supervision, and upkeep of IT and telephone equipment

- Participate actively with planning and arranging travels with the business travel tool Navan

- Making sure the workplace is adequately stocked (office supplies, computers, etc.)

- Unrelated purchases (supplies, IT equipment, etc.)

- Be aware of the teams' needs and order the necessary supplies in advance.

Onboarding - 20%

Set up pre-boarding:

- welcoming newcomers and participate actively with the planning and logistics of the Academy's onboarding programs.

- sending invitations and sending emails

- creating welcome packages (computer material)

- Enhancing and improving daily lives by developing new methods and tools to automate repetitive chores

Happiness - 20%

- Bringing our culture to life through a variety of activities and rituals (Christmas party, Summer Party, Team Building, keynote, afterwork, etc.)

- Management of gifts for children's births and weddings

- Taking care of people’s wellbeing by routinely providing small attentions.

- Put in place monthly feel good initiatives to enhance the daily life of people

Support for HR and Finance - 10%

- Organize and insure clear presentations for internal communication events ( Keynote, Mytraffic News..)

- Following the medical visit with SEMSI (convocation, follow-up appointment, follow-up, certificate)

- Spendesk administration

- Manage some partnerships

- Moka.Care, Gymlib and occupational health

ABOUT YOU

- First experience as an office manager, ideally in a start-up environment

- You are autonomous, curious, proactive, dynamic, rigorous & solutions oriented

- Fluent in English

ALL OUR BENEFITS

- A competitive salary because our demand for excellence drives us to recruit the best profiles

- The possibility to devote 4 days per year to an association on your work time because Mytraffic's values also lie in having a positive impact on the world around us

- Frequent team building activities because team spirit is at the heart of our values at Mytraffic

- Development opportunities for all our employees through workshops such as "Feedback Culture", "Non Violent Communication", "Women in leadership"

- Office in the center of Paris