Office Manager

Quandela is a cutting-edge technology company specializing in photonic quantum computers. As an Office Manager at Quandela, you will be a crucial part of our team, ensuring the smooth and efficient operations of our office environment (4 sites : 3 in Massy-Palaiseau & 1 in Paris).

You will be responsible for managing all day-to-day administrative and operational tasks, including office supplies, facilities, vendor management, event coordination and travel follow-up.

Additionally, you will handle correspondence, maintain office policies and procedures, and provide support to the management team.

Responsibilities

• Manage all aspects of the office, including supplies, equipment, and facilities.
• Coordinate with vendors and service providers to ensure smooth operations
• Helping establish and maintain office policies & procedures and ensure compliance (travel, visitors, ...)
• Manage the follow up of travels (acting as a key user of the tool)
• Assist in the coordination of meetings, conferences, and internal events.
• Provide support to the management team, including scheduling appointments and managing calendars.
• Assist in the preparation of reports, presentations, and other documents.
• Manage office budgets & costs.
• Coordinate team-building activities and company events (Afterworks, General Meetings, ..)

Requirements

• Proven experience (6 years minimum) as an Office Manager in a tech scaleup, fast growing environment
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficient in office management software and tools.
• Good communication in French & English, and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Knowledge of basic accounting & budget follow-up principles.
• Proficiency in Microsoft Office Suite.
• Professional and discrete when handling confidential information.
• Ability to work independently and as part of a team.
• Bachelor's degree required
• Driving licence mandatory

Benefits

• A diverse, dynamic, challenging, international team and environment.
• All means necessary to carry-out high-impact projects.
• Strong potential for fast career development within a rapidly growing company.
• Employee profit-sharing scheme.
• Private healthcare scheme.
• Meal and transport subsidies.