Front Desk Administrator

About ARCHIMED

With offices in Europe, North America and Asia, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include Biopharma Products, Consumer Health, Healthcare IT, In Vitro Diagnostics, Life Science Tools & Biologic Services, MedTech, and Pharma Services.

ARCHIMED helps partners internationalize, acquire, innovate and expand their products and services. ARCHIMED manages €8 billion across its various funds, including the largest healthcare-only private equity fund raised by a European-based General Partner. Since inception, ARCHIMED has been a committed Impact investor, both directly and through its EURÊKA Foundation.

The Team

• An international team (with more than 30 nationalities) with complementary education and experience in the investment, medical, scientific, strategic and operational sectors

• Composed of alumni from: INSEAD, Berkeley, Georgetown, Bocconi, HEC Paris, Ponts et Chaussées, ESSEC, Imperial College, Dartmouth, etc.

• Professional backgrounds: Private Equity (3i, Siparex, USS Ltd, Barings, capiton), Consulting (A.T. Kearney, Bain, McKinsey), M&A (Lazard, EY, KPMG, PwC), Industry (Biotronik, Cerba, Pharmacy, Veterinary)

Responsibilities

• Greet and direct visitors
• Ensure a qualitative reception of customers, employees and service providers and provide office guests with a hospitable experience
• Manage incoming and outgoing mail, including sorting and distributing packages and letters
• Answer and direct phone calls in a professional and timely manner
• Provide administrative support to the investment team, in particular to the Partners
• Manage travel and expense reports for Associates
• Maintain office supplies and inventory
• Coordinate conference room schedules and set up for meetings
• Assist with administrative tasks such as data entry, filing, and record keeping
• Handle special projects and other duties as assigned

Requirements

• Bilingual in English
• High school diploma or equivalent required; associate's or bachelor's degree preferred
• Previous experience in a receptionist or administrative support role
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook)
• Ability to prioritize tasks and manage time effectively
• Strong attention to detail and problem-solving skills
• International experience is a plus