Executive Assistant

Easol is the leading all-in-one ‘experience commerce’ platform built to power experience businesses including festivals, wellness retreats, food and drink, sports and adventure trips. With Easol, experience businesses have complete control to drive more direct sales, retain more revenue, own their data and run their business on their terms.

Easol has deep roots in experiences. The platform was founded by former festival founders, Lisa and Ben Simpson in 2017, after the husband and wife team endured challenges and frustrations first-hand while setting up and growing their own experience business including Rise, Europe’s biggest Snowsports and music festival, and Beyond Adventures, a series of adventure travel experiences in remote locations such as the Sahara desert and the Swedish archipelago.

The Role:

As the Executive Assistant for the Leadership Team at Easol, you will play a crucial role in ensuring the smooth operation of the Leadership team and, by extension, the entire organisation. You will provide high-level administrative support to the CEO & Leadership team by handling a wide range of executive tasks, managing their calendars, prioritising needs, and ensuring slick day-to-day operations. You will support Easol's growth by maximising the Leadership Team’s productivity and effectiveness, ensuring they can focus on high-priority tasks and strategic initiatives. The ideal candidate is highly organised, proactive, and capable of managing a diverse set of responsibilities in a fast-paced environment. This role requires a high level of professionalism, confidentiality, and the ability to anticipate the Team’s needs.

Key Responsibilities:

• Executive Support:
• Provide comprehensive support to the Leadership team based in London, ensuring efficient diary management, travel arrangements, and communication.
• Assist with the preparation of reports, presentations, and other documentation as needed.
• Personal Assistance:
• Manage any personal tasks and errands for the CEO and CBO that need attention within the UK, maintaining discretion and confidentiality.
• Handle personal correspondence, appointments, and travel arrangements as required.
• Office Management:
• Oversee the smooth operation of the London office, including maintaining office supplies, managing vendor relationships, and ensuring the office environment is professional and welcoming.
• Act as the point of contact for any office-related queries and support requests.
• Manage office budget.
• Project Management:
• Assist in the planning and execution of any special projects
• Drafting pitches / sourcing info for relevant sections
• Weekly Team meeting pitch
• Track progress on various projects, ensuring deadlines are met.
• Coordinate cross-functional teams to ensure project alignment with the CEO and Leadership Team’s vision.
• Event Management:
• Working with the Social Pod, plan and execute company events, including but not limited to the annual Summer and Christmas parties in London.
• Organise and coordinate UK Leadership offsite meetings, ensuring all logistics are handled, including venue selection, catering, and travel arrangements.
• Manage budgets for events and offsites, ensuring cost-effectiveness while delivering high-quality experiences.
• Additional Responsibilities:
• Support ad-hoc projects and tasks as required by the Leadership team.
• Ensure a seamless handover of duties at the end of the maternity cover period, providing comprehensive notes and guidance to the returning EA.

Qualifications & Requirements:

• Proven track record of success in supporting C-level executives, preferably in a SaaS environment.
• Deep understanding in managing complex schedules, projects, and tasks with minimal supervision.
• Strategic thinking, analytical, and problem-solving skills.
• Extremely organised with excellent communication and time management skills with an ability to prioritse and multitask effectively.
• High level of proficiency with G-Suite and other relevant software.
• Discretion and confidentiality in handling sensitive matters.
• Ability to build strong relationships and work collaboratively with all levels of staff and external partners.
• Experience working in a startup or high-growth company is preferred.

What you’ll enjoy at Easol

🧠 You'll have real visibility of what's happening in the business. We have weekly company meetings, where we all get together to discuss our wins, learning opportunities, our goals and direction.

🗣 There is an open forum for you to have your say in what we do and how we do it. We empower our team to share their ideas - no egos here!

🌏 You'll have access to our incredible perks, such as a company-funded "deep week", where you can travel to a destination of choice and have dedicated time to focus on a project that is important to you without distraction.

💰 In addition to that, we offer a monthly contribution towards a gym membership and your mobile phone contract, an annual personal development budget, support to choose your own equipment and a lot more.

✈ You’ll have 33 days of holidays, inclusive of public holidays.

🌱 Employees of all backgrounds and physical abilities will be supported by us in every way possible to thrive.