Health Administrative Assistant

Position Summary

Under the direction of the Executive Assistant, the Administrative Assistant plays a crucial role in ensuring the smooth operation of the Health and Social Development Department. This position requires a detail-oriented individual who can manage routine administrative tasks, maintain inventory, support health-related clinics, and provide excellent customer service to clients. The role is integral in upholding the values of the
community by ensuring a welcoming and efficient environment for all.

Work that Matters

Sq'éwqel (Seabird Island Band) is located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver. We are dedicated to fostering a vibrant and resilient community. Our work spans a diverse range of services including housing, education, health, wellness, early childhood development, community infrastructure, and cultural vitalization. By joining our team, you will be part of an organization that values First Nations knowledge, promotes self-advocacy, and strives to create a holistic and culturally safe environment for all community members.

Become a part of our team and help us continue making meaningful impacts every day.

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Benefits and perks

• Extended health and dental benefits.

• Accrued vacation and sick time.

• Pension plan with matching employer contributions.

• Access to internal training programs, professional development, and skill enhancement.

• Collaboration with an interdisciplinary team.

• Equitable hourly rates.

• Casual dress code.

What you’ll do

• Provide general administrative and clerical support for routine office tasks and assist in resolving administrative problems to ensure smooth operations.
• Maintain the Health “G” drive, ensuring that documentation, forms and brochures are up to date for the Department.
• Maintain professional and accurate client service records.
• Provide back-up support to other staff members, including Community Health Representatives, during health-related clinics. Tasks may include signing-in clients, handling paperwork, and photocopying.
• Respond to client queries and answer calls from customers regarding their inquiries, providing excellent customer service at all times.
• Assist clients in identifying available resources and alternative means of support.
• Assist in completing forms promptly and professionally.
• Order and manage supplies for the Health Wing, including paper and toner, in a timely manner.
• Shop for supplies as needed or directed, including shopping, preparing, and maintaining a healthy snack inventory, such as fruits and vegetables. Cleaning and restocking the fridge weekly or as needed.

Other Duties

• Additional responsibilities as needed to support the community and uphold our shared values.

• Other duties or responsibilities as assigned by your Manager, Director, Chief Administrative Officer, or Chief & Council.

What you bring

Qualifications

• High School Diploma or GED. Other forms of post-secondary education and training, including teachings from Elders and Knowledge Keepers, will be considered. Certificate in Business Administration or related field an asset.

• 3+ years of experience focusing on administrative support or in an office setting in a First Nations community.

Cultural Competency:

• Understanding of Indigenous cultures, traditions, and contemporary issues.

• Experience working within Indigenous communities and applying culturally safe practices.

• Understanding of intergenerational trauma and its impacts on Indigenous peoples and communities

Preferred

• Indigenous candidates are strongly encouraged to apply.

• Lived experience as a member of a First Nations community.

• Knowledge and understanding of Seabird Island’s culture, traditions, teachings, community dynamics.

• Ability to respond quickly and professionally to community or colleague needs and inquiries. Excellent customer service skills and ability to build relationships with clients.

• Excellent writing, editing, and verbal communication skills.

• Ability to balance competing priorities and to work under pressure.

• Highly flexible, detail oriented, organized, with strong time management skills.

• High professional and ethical standards.

Working / Special Conditions

• Initial and ongoing employment is subject to submission of a clear Criminal Record Review Program Check to ensure the safety and trust of the communities we serve. This check will be conducted every five years.

• Initial and ongoing commitment to the values and guidelines of Sq'éwqel (Seabird Island Band), including our policies, procedures, standards of practice, and laws, is essential. This commitment supports our collective work, the community, and the responsibilities of this role.

• Must possess a valid class 5 driver's license and have access to safe and reliable transportation, insured for community-based use, to effectively engage and support projects, work, and initiatives.

Reports to:

Executive Assistant to Director of Health and Social Development

Pre-employment screening

Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with Seabird Island Human Resources Policy Manual, protecting the integrity and confidentiality of information gathered during the evaluation.

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience, particularly in relation to administrative duties. Please include references that can speak to your experience and skills.

Have a question about this position before you apply? Email careers@seabirdisland.ca.

Seabird Island is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We are committed to fostering diversity, equity, and inclusion. We recognize and value the unique perspectives, experiences, and contributions that Indigenous people bring to our team. We actively encourage applications from Indigenous people. Pursuant to S. 41 of the BC Human Rights Code, preference may be given to applicants of First Nations, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.

We thank you for your interest. Only those selected for an interview will be contacted.