Human Resources Assistant

At the Vitrolife Group, we work every day to unlock the full potential of science and technology to reduce the barriers towards building a family. Together we help our customers and their patients to fulfill the dream of having a baby.

Job Summary:

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department.

Duties/Responsibilities:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Coordinates recruitment and schedule interviews as requested. Tracks status of candidates in Team Tailor and responds with follow-up letters at the end of the recruiting process.
• Conducts or assists with new hire orientation.
• Assist with onboarding and offboarding as needed.
• Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for staff.
• Provides administrative support to the HR department.
• Assists with planning and execution of special events such as Open Enrollment, employee recognition events, holiday parties, and retirement celebrations.
• Schedules meetings on behalf of HR team.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Fluent in English and Spanish preferred, but not required.

Education and Experience:

• Associate's degree is required in Human Resources or related field.
• At least two years' related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up-to 15 pounds at times.

Benefits:

• 401(k) with Employer Match
• Medical/Dental/Vision/ GAP insurance
• Basic Life and AD&D
• Short / Long Term Disability
• Critical Illness and Accident Insurance
• Employee Assistance Program
• Flexible Spending & Health Savings Account
• Paid Time Off
• 10 Paid Holidays

Vitrolife Group is a global provider of medical devices and genetic services. Based on science and advanced research capabilities, we develop services and products for personalised genetic information and medical device products. We support our customers by improving their clinical practice for the patient's outcome of a fertility treatment.

We are currently approximately 1 100 colleagues worldwide, with headquarters in Gothenburg, Sweden. Vitrolife Group's products and services are available in more than 110 countries through our own presence in 30 countries and a network of distributors. Vitrolife Group is a sustainable market leader and aims to be the preferred partner for IVF-clinics by providing superior products and services with the vision of fulfilling the dream of having a baby. The Vitrolife share is listed on Nasdaq Stockholm.