Executive Assistant

Pogust Goodhead is passionate about championing justice for the victims of wrongdoing by large corporations. The firm is at the cutting edge of international consumer claims, including historic settlements in the Volkswagen NOx Emissions Group Litigation in May 2022 and the victims of the British Airways Data Breach in 2021.

Pogust Goodhead is also a leader in environmental litigation. In July 2022 the firm secured a landmark, unanimous judgment from the Court of Appeal that allows over 700,000 victims of the Fundão Dam disaster, Brazil’s worst ever environmental disaster, to seek redress against the world's largest mining company, BHP, in the Courts of England and Wales. We were proud to be confirmed as winners of the Litigation Boutique firm of the year prize at The Lawyer Awards 2023, and were also name Boutique Law Firm of the Year at the British Legal Awards 2023, too.

As one of the world’s leading class action law firms, our mission is to level the playing field between individuals and businesses and large corporations.

We recognise that there can be substantial barriers to justice for consumers, residents, victims, small business owners, and investors when weighed up against the financial resources of multinational corporations.

We are currently seeking a proactive, highly organised, and detail-oriented Executive Assistant to join our team and provide comprehensive administrative and executive support to our CEO. In this pivotal role, you will manage a wide range of responsibilities, ensuring seamless day-to-day operations and contributing to the overall efficiency of the firm.

This is an exciting opportunity for someone who thrives in a fast-paced, dynamic environment and is looking to make a meaningful impact within a global organisation. You will play a key role in collaborating across departments and helping drive the success of our growing firm.

Requirements

Main Duties and Responsibilities

• Executive Support: Provide high-level administrative and executive support to the CEO, including managing complex diaries, coordinating meetings, and organising travel arrangements (domestic and international), ensuring seamless scheduling and time management.
• Meeting Coordination: Plan, prepare, and coordinate high-level meetings, including preparing agendas, attending meetings to take minutes, and following up on action points. Ensure the CEO is fully briefed and prepared with all necessary documents and materials for meetings.
• Document Management: Draft, format, and review legal documents, presentations, and reports on behalf of the CEO. Maintain and organise electronic filing systems to ensure efficient retrieval of documents and records.
• Communication Liaison: Act as a first point of contact, screening incoming calls and emails, prioritising communication, and responding or delegating as necessary. Draft emails and other communications on behalf of the CEO and maintain professional correspondence with internal and external stakeholders.
• Travel and Event Management: Coordinate all aspects of travel and accommodation for the CEO including preparing detailed itineraries and handling last-minute changes. Assist in the organisation of internal events, client functions, and leadership off-sites.
• Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion, ensuring compliance with legal and professional standards at all times.
• Project Management: Assist the CEO in tracking progress on key projects and initiatives, following up on deadlines and providing status updates to ensure timely execution of tasks.
• Relationship Management: Liaise with senior management, clients, partners, and other stakeholders, ensuring smooth communication and maintaining strong professional relationships on behalf of the CEO.
• Administrative Oversight: Proactively manage the CEO’s calendar, ensuring a balance between meetings, work time, and strategic priorities. Anticipate the CEO’s needs, prioritising tasks and supporting day-to-day activities to optimise efficiency.
• Event Coordination: Assist with the planning and execution of firm-wide initiatives, office events, and leadership meetings. Manage logistics, guest lists, and materials to ensure all events run smoothly.
• Ad-hoc Support: Provide additional administrative support as needed, including handling expense reports, processing invoices, and assisting with other operational tasks across the business.

Skills and Experience

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role, to a senior executive
• Educated to degree level or equivalent
• Exceptional organisational skills and the ability to multitask in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently, handle confidential information, and meet deadlines
• A proactive approach with the ability to anticipate needs and manage competing priorities
• Flexibility to travel internationally on a regular basis, often at short notice and for long periods
• Experience within a legal environment is advantageous but not essential
• Fluency in Spanish desirable

Benefits

The PG Commitment

At Pogust Goodhead we believe in championing individual growth and achievement. First and foremost, we are a team, and we know that a team is at its strongest when everyone feels that they are supported and valued as individuals. Because our team are the beating heart of Pogust Goodhead, we make the following commitment to all our people:

To be a meritocracy with a fair and transparent pay review process

To offer opportunities for internal promotion

To provide everyone with a fair and structured performance review process

To provide a learning environment that supports its employees in becoming experts in their roles

To give all Pogust Goodhead’s people opportunities to influence and improve the way we work.

Fostering an Inclusive Workplace

Pogust Goodhead is an equal opportunities employer. We passionately believe that our team should represent the diverseness of the clients that we support, not least because it’s the diversity of perspective, thought, background and cultures that helps make us one of the leading global law firms in the class actions space. We are committed to providing a place of work that provides fair and equitable career growth, with learning opportunities for all our employees. We do not tolerate discrimination of any kind within our firm, and we strive to create a culture that offers opportunity for all, regardless of race, culture, gender, age, sexual orientation, socio-economic background, disability, veteran status, or religious belief.