People & Office Manager

About the role:

We have an extremely exciting opportunity for a highly organised person to join our small but growing team. This role covers varying aspects of office and staffing support for the company as well as supporting in the delivery of key team building and wellbeing initiatives. It is uniquely structured to have a good balance of administration and co-ordination functions, along with people orientated functions – the best of both worlds.

Reporting to the COO, this is a stand-alone role which aims to provide support to all aspects of working at Climate Action, including Recruitment, HR support & administration, facilities management, internal events co-ordination, travel arrangements, communications, company administration and just generally being the glue that keeps us all together!

We are seeking an individual with at least 8 years of professional experience with minimum of 5 years in recruitment, HR and office management roles, with experience in a managerial capacity.

Main duties and responsibilities include but not limited to:

Recruitment:

• Ownership of all new vacancies, from creating job specs right through to placement.
• Extensive experience in all aspects of recruitment, including sourcing, interviewing, and onboarding candidates.
• Expertise in designing and executing recruitment strategies, managing the full recruitment cycle, and utilizing various recruitment platforms and tools., from creating job specs right through to placement

Office Management:

• Identify and implement ways to enhance smooth running of business acting as a liaison between the business and property management company regarding lease renewal, insurance policies, equipment maintenance or queries with supplies, invoices and billing.
• Maintain office supplies, IT and telecoms equipment; ordering as needed within agreed budget.
• Team Building and Wellbeing:
• Support the delivery, communications and roll-out of team building and wellbeing initiatives and company benefits / policies (flexi-time, private healthcare, coaching and mentoring)
• Work closely with management team to drive and champion change
• Organise quarterly offsite team building events and Christmas party
• Work closely with management and employees to improve work relationships, build morale, increase productivity and retention

HR:

• Demonstrated experience working within the UK HR framework, with a solid understanding of UK employment laws, regulations, and best practices.
• Administrative support for the onboarding & off-boarding of staff
• Support line management in the Induction and Probation periods of new employees
• Day-to-day HR support to the business on performance management, employee relations, salary/bonus planning, and employee engagement.
• Manage the HR Database and employee folders
• Completion of all HR administration
• Manage the outsourced payroll & pension scheme administration
• Consulting with external advisors where necessary to ensure that policies comply with all relevant law and regulations.

Requirements

The successful applicant will have the following qualities:

• We are seeking an individual with at least 8 years of professional experience with minimum of 5 years in recruitment, HR and office management roles, with experience in a managerial capacity.
• Strong skills in managing employee relations, fostering a positive workplace culture, and implementing effective HR practices.
• Experience in implementing company culture initiatives
• Solid understanding of HR policies and procedures

Cultural Fit:

• Ability to thrive in a dynamic and fast-paced environment while managing changing priorities
• An interest in Climate Change, sustainability or in working in a for purpose, mission led company.
• Experience in securing B Corp certification is advantageous.

Benefits

What we offer:

• 23 days annual leave plus bank holidays
• 10 additional flexible remote working dates after probation
• Hybrid working arrangement between our WeWork offices in Victoria and remote with three days working in our office weekly
• Generous and achievable bonus scheme
• Ethical pension plan with the Peoples Pension
• WeWork wellbeing benefits such as yoga sessions and meditation
• Barista, community bar, table tennis, showers, and ability to bring your pet to work
• Benenden Health Scheme
• Opportunity to work with globally recognised sustainability and climate leaders
• Join a rapidly growing, mission-led company, making a positive impact on our planet