Management Assistant

To support our Chief Financial Officer, we're looking for an enthusiastic & dynamic Management Assistant (FR/NL/EN).

The key responsibilities of this position include:

• Process and monitor incoming and outgoing email correspondence
• Provide administrative support including management of diaries, phones, proactive email management (actioning, filing, forwarding) and ensuring managers are well prepared for meetings.
• Prepare and manage written complex communications including correspondence, email, letters, memos, reports, spreadsheets and other documents as required.
• Agenda management of highly flexible and demanding schedules and accommodation across multiple time-zones.
• Act professionally and effectively as a representative of the organisation in all communications, including managing screening incoming and outgoing communications (telephone, electronic, hard copy and in person) and ensuring a positive and responsive approach at all times.
• Process and handle phone calls, check invoices, provide support to the manager's team
• You independently manage all correspondence, telephone conversations and meetings. In addition, you ensure that the Line Manager is kept informed of everything!

Skills

• You are highly organized and able to manage priorities;
• You have very good written and oral communication skills;
• You are autonomous and appreciate teamwork;
• You are flexible and dynamic;
• You are stress resistant;
• You show precision and pro-activity in your work;
• discretion is one of your most important assets.
• You can multitask

Requirements

• You have a bachelor degree in Administration related field or equivalent by experience in an office management role.
• You are fluent in French / Dutch and English
• Advanced knowledge of Microsoft Word, Excel, Outlook, and ability and willingness to learn new software packages as required
• Demonstrated initiative and proactive approach to customer service, internal and external
• Able to cope with shifting work priorities and the ability to prioritize work, must be able to meet deadlines in a fast-paced quickly changing environment.
• Ability and willingness to learn new skills and take on new tasks, as required
• Proven track record and ongoing focus on timeliness, accuracy and punctuality
• Ability to communicate, influence and build effective relationships at all levels of the business with a particularly strong internal customer focus
• Demonstrated initiative, flexibility and self-management skills and proven capacity to work in a small team with limited supervision.