Executive Administrative Assistant

Expertise and Functions:

• Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government
• Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses
• Prepare agendas, schedule meetings, maintain calendars, and conference room schedules
• Assist with development and implementation of program schedules and project plans
• Use government travel systems to ensure travel is efficiently scheduled
• Plan and execute organizational activities for both internal and external agencies
• Determine customer requirements and translate these requirements into organizational plans
• Analyze business and technical processes to develop and implement new and modified processes and policies
• Develop metrics that provide data for process measurement, identifying indicators for future improvement opportunities
• Other duties as assigned

Requirements

• Education/Training (both required and desired):
  • Associate’s Degree in managerial field desired
  • Bachelor’s degree in business administration or related field preferred
• Experience:
  • 2+ years of experience supporting management personnel
  • Experience supporting management personnel within the DoD preferred
  • Proficiency with Microsoft Office products (Microsoft Word, Excel, PowerPoint, Visio, Project), Adobe and/or other common business applications
  • Excellent interpersonal, verbal and written communication skills, both oral and written
  • Demonstrated ability to quickly adapt to emerging requirements
  • Excellent customer service skills (trusted and reliable, prompt and attentive)
  • Strong initiative and an ability to organize daily tasks and manage multiple responsibilities
  • Ability to prioritize workloads effectively
• Preferred Education, Experience, & Skills
  • Prior military experience as an Executive Officer supporting a senior military officer in command position (Lt Col/O-5 or higher) or a senior civil service director or division chief
  • Experience and proficiency with Jira and Confluence
  • Experience with government contract requirements including contract deliverables
  • Familiarity and experience with DoD Planning, Programming, Budgeting & Execution process
  • Experience with complex organizations and working with other business teams
  • Prior experience with DoD Acquisitions Programs and/or weapons systems
  • Prior experience with ICBM programs
• Security:
  • Must be a US citizen
  • Active DoD issued clearance at level Secret required
  • Active DoD issued clearance at level Top Secret preferred

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources