Executive Admin

Position Summary:

We are looking for an Executive Admin, who is bilingual in English and Korean, to partner with the executive leadership and their team.

Position Responsibilities:

• Liaise with executive and administrative assistants to handle requests and queries from executive manager
• Handle administrative requests and queries from executive manager in a timely and accurate manner
• Manage and organize executive's Outlook Calendar, including making appointments and prioritizing the most sensitive matters
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
• Make travel and accommodation arrangements
• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
• Organize travel arrangements for executive managers
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Prepare and monitor invoices; Write and distribute email, correspondence memos, letters and forms
• Update and maintain office policies and procedures
• Provide general support to visitors; greet and sign in visitors, guide them to the appropriate location and make them feel at home
• Communicate and coordinate with colleagues in Korea regarding operational details of the office, portfolio paperwork, and other venture related administrative items
• Light accounting work regarding expense and budget, and communicating that information with staff locally in US and in Korea
• Improving the brand including creating marketing material, social media management, and planning events

Required Skills:

• Associate's Degree in finance, business administration, or equivalent combination of education, training, and experience
• 3+ years of relevant experience preferred
• Prior experience as an administrative assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and conference systems
• Experience with CRM platforms such as Salesforce
• Bilingual (Korean) language

Special Attributes:

• Self-motivated individual with the ability to thrive in a team-based or independent environment
• Detail-oriented with strong organization skills
• Ability to work in a fast-paced environment
• Limited supervision and the exercise of discretion
• Proficiency in MS Office (MS Word, Excel and PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Ability to multi-task
• Adaptability, flexibility, and the ability to deal with ambiguity associated with working in a fast-paced and changing environment