Trade Administrative Officer

Overall Purpose / Context / Objective of the position

The SBS Commercial Service Line function provides operational support for the Domestic & International Supply chain. The scope of this function includes trade & contract control, commercial invoicing and claim settlement, payment processing, stock data reconciliation and declaration.

Main responsibilities:

Contract Life Cycle management:

• Daily trade confirmation monitoring & reconciliation (completeness/coherence check)
• Daily contract document reception / issuing monitoring & signature follow-up
• Closing of fully executed trades and follow up of accrual ageing

Invoicing & Cash management:

• Daily invoice booking (Goods, Transport, Logistic Services, Claims, Broker commission)
• Daily payment issuing (ensure timely payment processing, match cash to invoices, monitor unmatched payments)
• Ageing balance monitoring

Stock data management:

• Reconciliation of 3rd asset’s stock reports and Front office data
• Stock insurance declaration (declaration of stocks, payment of premium)

Master data management:

• Collect & Verify mandatory documents related to Secondary cost counterparty creations / updates
• Collect & Verify mandatory documents related to bank account creations / updates
• Perform Agent & Broker Due Diligence as per requirements from Compliance
• Request Counterparty / Bank account creation / update in the global master data tool

Problem solving

• Ability to extract, organize, analyze and report data in a manner that is useful and relevant to control business
• Ability to understand and act following process and procedures in an accurate and timely matter
• Ability to work with strict daily deadlines
• Ability to strive for continuous improvement

Requirements

• Professional experience (minimum 3 years) in accounting or within an international environment
• Excel proficiency and ability to adapt to new IT systems
• Fluent in English and French
• Self-starter with ability to work independently and to take initiatives
• Very good attention to detail
• Excellent verbal and written communication skills
• Team player