HR Business Partner

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Global Business Services provides high quality, scalable and cost-efficient business support services, such as finance, HR and IT, to companies in the Wilhelmsen group.

As an HR Business Partner (Project/System Specialist) you will provide expert support on Workday, manage work pass applications, and actively participate in HR projects to identify process improvements. You'll oversee employee welfare, including leave system administration and preparing employment-related documents. Additionally, you'll support expatriates with pre-assignment preparation, ongoing assistance, repatriation, and administration of expatriate benefits.

Who you will report to:

The position reports to the HR Manager and cooperates closely with other local HR roles as well as members of the local management team.

What you will be doing:

HR Business Partner Responsibilities:

• Implement and ensure compliance with global People Processes (recruitment, onboarding, development, performance management, and exit)
• Execute HR processes and activities as outlined in the HR Service Catalogue
• Provide advice and support to local management and employees on personnel-related topics
• Perform all required administrative tasks related to employees (e.g., personnel files, Workday)
• Ensure compliance with local employment laws and regulations
• Keep the local personnel handbook up to date with local labor laws and regulations
• Implement and ensure compliance with Occupational Health policies and OHSAS standards
• Conduct regulatory/statutory reporting of incidents to authorities
• Onboarding Process for new hires

Workday Super User:

• Provide expert support and guidance on Workday functionality and resolve user inquiries
• Support business reporting needs with insights and analysis on key HR metrics and trends
• Collaborate with HR and stakeholders to identify system optimization opportunities and implement process improvements to enhance Workday functionality and usability

Work Pass:

• Handle all work pass-related matters, including applications, renewals, cancellations, and document verification

HR Projects:

• Actively participate in HR projects, working closely with stakeholders to identify process improvement opportunities and enhance project management capabilities within the HR team

Employee Administration:

• Serve as the leave system administrator, ensuring data accuracy and supporting stakeholders as needed
• Prepare employment-related contracts, letters, and invitation/visa letters
• Handle the preparation of gifts and condolences for employees

Expats Management:

• Guide expatriate employees and their families through pre-assignment preparation
• Serve as the primary contact and support for expatriate employees during their assignments, addressing concerns and providing ongoing assistance
• Facilitate the repatriation process to ensure smooth transitions back to home countries or next assignments
• Administer expatriate benefits, including housing, car leasing, relocation, child education, pension, insurances and other specific benefits, ensuring compliance with company policies and practices

What you need to be successful in this role:

• Bachelor degree, preferably from Human Resource Management / business administration or equivalent
• 2-3 years relevant work experience within HR is preferred
• Experience with Workday will be a pl
• Strong understanding of HR best practices, employment laws, and regulations
• Understanding of HR processes and tools, and knowledge of local labour law and regulations

What we are looking for:

• Excellent communication and interpersonal skills with ability to build effective relationship and influence stakeholders at all levels of the organisation
• Ability to act on initiative in a proactive manner
• Ability to work independently and collaboratively in a fast-paced, dynamic environment
• Able to manage multiple priorities and deadlines effectively.
• Results and process driven, with a high level of responsibility
• Co-operating attitude being a team player that adapts to the team and builds team spirit, listens, consults and communicates proactively and upholds ethics and values

What we offer:

Working in Wilhelmsen can offer a culture and work environment of strong leadership, career development, work-life balance and a job that is both challenging and stimulating. Our organization thrives by using modern tools and is eager to utilize the business opportunities that arise with new digital tools and skills. Beyond this, we offer a generous and bespoke benefits package tailored to your specific Wilhelmsen HUB.

Sounds interesting? If you can see yourself in this role, please let us know why you are our HR Business Partner (Project/System Specialist). As an internal candidate you can apply by entering the internal job portal (Workday front page>Menu >Career>Find jobs). Here you can upload your resume and a motivational letter.

Work location: Singapore

Contact details: Recruitment Specialist - Corrie Kew – corrie.kew@wilhelmsen.com