Billing and Accounting Analyst

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators, and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching new ideas, hacking a building, or growing client relationships in global markets, there’s something here for everyone.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology, and more. Whether we’re refreshing a retailer’s brand, planning a new urban district, or designing a super-tall building, we strive to make the everyday places people occupy more inspiring, more resilient, and more impactful

Your Role

As a Gensler Billing and Accounting Analyst, you will be responsible for financial account management and analysis for the firm’s projects and business practices. You will succeed because you are highly organized and passionate about ensuring the financial health of assigned projects throughout the project life cycle, from project due diligence to client invoicing and collections. Join a team of highly creative, collaborative colleagues and partner with Gensler project managers to ensure our projects are beautiful and financially sound.

What You Will Do

• Work closely with Design Managers, clients, and consultants to discuss billing and financial issues
• Interpret financial data in contracts and billings and accurately convey them
• Follow up and assist with collection efforts
• Maintain and monitor project-specific budgets / spreadsheets/reports
• Determine and set up the best billing terms and invoice formats
• Prepare and process invoices in line with project contractual arrangements
• Adhere to the monthly invoicing deadlines
• Retrieve and match back-up to invoices where necessary
• Meet regularly with Design Managers and Studio Directors to review schedule, billing, held time, and collection issues
• Prepare journal entries and research General ledger issues
• Develop an understanding of our accounting software so that you are seen as an expert and a resource to staff
• Cross-train and work closely with other team members so that we function as a cohesive and high-performing team. Assist the team with any ad-hoc projects or analyses.

Your Qualifications

• Bachelor’s degree in accounting is required
• 5 years of experience working as accountant
• Bilingual in English Spanish
• Excellent Excel skills and proficiency with MS Office products
• Highly organized, detail-oriented with a high level of accuracy
• Experience in dealing with multiple currencies, exchange rates, and taxes
• Experience with Consortium accounting is a plus
• Strong interpersonal skills with the ability to effectively engage different personality types
• Must be able to prioritize and meet deadlines
• Ability to work within a team environment and work independently
• Analytical, Proactive, Problem solver
• Able to work well under pressure with multiple tasks and deadlines
• Ability to communicate effectively with individuals at all levels

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.