Finance Admin Facilitator

• Organise, schedule, coordinate the life of Zip Finance team
• Work with Corporate Finance, Financial Control, Financial Planning and Analysis, Tax and Treasury teams
• work flexibly from our beautiful Sydney office

Start your adventure with Zip

The Finance Team is looking for a hands-on, highly organised individual to assist Finance, including transformation programs, corporate activities and the wider Finance Team. The candidate will provide administrative support to ensure optimal day-to-day operational efficiency of the Finance team which includes functions such as Corporate Finance, Financial Control, Financial Planning and Analysis, Tax and Treasury.

The candidate will be a dynamic individual who is proactive and can maintain a high level of professionalism and confidentiality in a fast-paced environment.

Interesting problems you’ll get to solve

• Provide administrative support for the wider finance team including:
  • Organise, schedule, chair and minute Finance and Committee meetings.
  • Organise and maintain finance calendars including corporate and team meetings, leave calendar, reporting calendar, social events, events, room bookings, invitations and organisation of associated materials including management reviews where applicable.
  • Task management and workflows: monitor, track and actions tasks, escalating as appropriate.
  • Manage Board and Sub-Committees for the Finance Team ensuring timely communication of timetables and agenda items, schedule internal and external management paper reviews, on time Company Secretary submission, and timely follow up action items.
• People management for the Finance team including
  • Assist with the recruitment for vacant roles from onboarding in the system, organising interviews and induction for new starters.
  • Manage the communication to the Finance team for performance appraisals cycles to ensure all Finance team members complete the required activities on time.
  • Assist with current initiatives to ensure all team members have JD’s and succession planning is in place.
  • Introduce monthly Finance newsletter.
• Provide administrative support to the CFO including
  • Diary and travel management.
  • Ad hoc requests.
• Any other ad hoc request

What you’ll bring to the team

• Previous executive assistant working with finance team with 6+ years preferred where you have provided administrative support and demonstrated ability to establish work priorities, meet deadlines and commitments in a demanding environment
• Detailed oriented with great attention to detail
• Comfortable with ambiguity and an ever-changing environment
• Proactive and resourceful. A resilient independent thinker who is always one step ahead of the teams needs.
• Build and maintains strong working relationships and rapport across the organisation and Finance team and acts with integrity
• Ability to think under pressure and display good judgement and be confident in making decisions appropriate for the role.
• Strong verbal and written communication skills, including asynchronous working with stakeholders from remote/international teams
• The ability to recognise and/or generate imaginative and creative solutions, challenging the status quo and identify opportunities for improvement
• Desire to continually improve, including challenging the status quo and making changes to internal control processes
• Excellent relationship skills and an outgoing personality, with the ability to use both to build consensus and action across our business
• Our values in your DNA: Customer First, Own It, Stronger Together and Change the Game

What you’ll get in return

As we write this next exciting chapter in our story, we will continue to move at pace and embrace change. For you, this might mean opportunities to learn new skills with hands-on experience, broader responsibilities, or the buzz of seeing your work impact customers faster.

Zip is a place where you’ll get out exactly what you put in. When you join the team, we'll do our best to make sure you can be yourself and surround yourself with smart, friendly colleagues and leaders who have your back, so that you can make the big things happen.

Zipsters tell us these are just some of the best things about working here. You’ll also receive:

• 25 days paid leave annually, including birthday leave and quarterly wellbeing days
• 16 weeks paid parental leave for primary carers, and 4 weeks for supporting carers
• Family support policies including miscarriage bereavement leave and domestic violence leave
• Mental health and wellness initiatives, including $299 annual wellbeing allowance, free access for you and family members to our EAP service Sonder, discounted private health insurance, and great rates on fitness sessions through ClassPass
• 2 days paid volunteering leave per year
• Fee-free Zip products, and discounts with Zip merchant partners (AU)
• Team social events, epic offices, free breakfast daily, and weekly free lunches (Sydney and Melbourne)

Be a part of a team that reflects the diversity of our customers

We pride ourselves on being a workplace that provides equal opportunities to people of all ages, cultural backgrounds, sexual orientations, gender identities, abilities, veteran status, and everything else that makes you unique.

Equally, we’re committed to ensuring our recruitment processes are accessible and inclusive. Please let us know If there are any adjustments that need to be made to ensure you have a fair and equitable experience.

And finally…get to know us

Zip Co Limited (ASX: ZIP) is a digital financial services company, offering innovative, people-centred products that bring customers and merchants together.

Operating in two core markets - Australia and New Zealand (ANZ) and the US, Zip offers point-of-sale credit and digital payment services, connecting millions of customers with its global network of tens of thousands of merchants.

We’re proud to be a values-led business and our values - Customer First, Own it, Stronger Together and Change the Game - guide us in everything we do.