Administrative Coordinator

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Center for Student Diversity and Inclusion, or the Center as known on campus, represents the importance of equity and inclusive excellence in every aspect of the Carnegie Mellon student experience. We are a team-oriented unit, with dual reporting lines to the Division of Student Affairs and the Vice Provost for Diversity, Equity & Inclusion & Inaugural Chief Diversity Officer. The Center for Student Diversity and Inclusion enhances the student experience by cultivating cultural engagement, fostering a sense of belonging, and challenging systems of privilege and oppression. We work to support the success of socially marginalized student populations by developing inclusive communities, facilitating active mentorship, and building personal empowerment. These outcomes are accomplished by collaboration with students, staff, faculty, and alumni. Our goal is to develop creative and engaging programmatic experiences, on and off campus that increase intercultural competency and promote inclusivity.

We are seeking an Administrative Coordinator to join the team! This role involves managing office tasks, providing clerical support, coordinating program logistics, drafting correspondence, producing reports, and serving as a liaison for internal and external contacts.

Core Responsibilities:

• Provides general office management: setting up and maintaining complex filing systems, initiating and processing purchase orders for office equipment and supplies, paying bills, etc.
• Provides clerical/secretarial support for the program/project area.
• Coordinates various clerical aspects of programs or projects, i.e., data collection, mass mailings of reports or newsletters, circulating journal submissions, project deadlines, commencement, lecture series, travel arrangements, etc.
• Drafts correspondence, promotional materials, articles, reports, etc. concerning program/project area for supervisor's signature and/or approval.
• Produces and assembles regular reports and summaries. Frequently required to respond directly to inquiries and requests regarding these reports.
• Provides in-depth information to faculty, staff, students, outside associates and the general public concerning particular programs and projects.
• Serves as initial contact and liaison, providing information/coordination via phone or in person for funding agencies or other outside associations. Provides general information regarding research and non-research contracts.
• Provides general information regarding undergraduate and graduate programs such as, advisors, admissions process, faculty contacts, required courses, etc.
• Prepares agendas, assembles data, sets up and coordinates arrangements for meetings, conferences, workshops, etc. Takes and distributes minutes. Gathers data and produces statistical and narrative reports for meetings.
• Serves as liaison with various campus departments including physical plant to insure building maintenance, work orders completion, etc. or Property Management to tag, track, etc. department equipment.

Inclusion and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of diverse audiences. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High School Diploma or GED
• 3-5 years of administrative support experience.
• Excellent organization skills, interpersonal skills, and problem solving skills.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.
• Click here to view a listing of employee benefits
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
• Statement of Assurance