Global Travel & Expenses Administrator

Unilabs has embarked on a global finance transformation programme. As part of this programme, the company is rolling out a new Travel & Expense solution to approximately 20 different business units.

The Global Travel & Expenses Administrator’s main role is to be the first line of support to all Unilabs employees in queries related to the use of the new solution, educate users on company travel policy, support the current roll-out and help the senior leadership on the maintenance of the company policy and procedures.

Key Responsibilities

General:

· First line of support to all Unilabs employees on queries related to their Travel & Expenses process

· Management of credit card processes (ensure joiners and leavers are on- and offboarded)

· First point of contact re travel insurance policy queries

· Train users on company travel and expense policies to eliminate noncompliant behaviour

· Support Senior Leadership on the maintenance of the company policy and procedures

· Allocate user requests and issues to Finance, IT, HR etc. and ensure timely resolution

· Support on keeping process flows across Travel & Expenses updated

· Maintain central repository of relevant supplier contracts – ensuring they are updated and reflected in T&E system

Finance:

· Maintenance of Local Bank Accounts in Navan for Direct Debit Set up and Payment process improvement of

· Reconciliation of Expenses between T&E Solution & local ERP systems

· Ensure Finance Master Data in T&E Solution is in line with Reporting Requirements

· Reviewing the reports and ensure that charged fees are appropriate

· Sharing with the approvers/managers the travel and expense spend of their teams and ask for their sign off where needed

· Controlling and report generation to Senior Leadership and countries for Cost Control Management

· Monthly Statement Report generation and distribution

· Internal Controls to ensure company policy is met globally

Project Roll out:

· Support Travel & Expenses Roll-out project (including new features)

Requirements

Required:

• Strong MS Office skills, combined with data analysis experience
• Requires finance or equivalent degree
• Collaborative and team player with a focus on customer service
• Eager to provide input for process and system improvements
• Proactively report issues, concerns, results, etc. to Manager
• Self-motivated, ability to work autonomously, and has a detail-oriented, problem-solving mindset and a positive attitude
• Analytical skills, with experience in a cross-cultural and global environment

Desired:

• Experience from a relevant process analyst and/or master data role within an international organisation is a Plus
• Experience with PowerBI or similar