Head of Property

Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

The incumbent will be leading a multi-disciplinary team to ensure smooth operation in all aspects of the Property Project and Facilities Management for PAMB, including the following:

- To establish the annual and short-term objectives and supervise the overall operations of Property Projects and Facilities Management portfolio.
- To supervise project deliveries and ensure that the headquarters, all branches, and agency offices are well-maintained.
- To discuss with stakeholders and finalize the yearly budget allocation for Property department.
- To oversee the overall department administration including documentations, statutory compliances, purchases, payment and related functions.
- To cultivate new talent for enhanced capacity growth by providing guidance, direction, and training to employees.

PRINCIPAL DUTIES & RESPONSIBILITIES:

Maximizing Growth: Company renovation, refurbishment and reinstatement projects

• Collaborating with stakeholders to develop and finalize the branch and agency office transformation plan / Innovative Work Approach (Co-working strategy)
• Implementing the annual project plan in alignment with stakeholder approval.
• To innovate new ideas and value propositions for space optimization, cost reduction, cost avoidance, and energy efficiency.

Facilities Management:

• Management of FM team in the delivery of the yearly FM road map for branches, agencies and head office.
• Maintenance of premises (HQ, branches, and agencies offices) to adequate standards and in compliance with regulations.

Mailing Services

• Management of the mailing team in supporting 36 locations, including identification of cost-saving opportunities.
• Management of the company pool driver.
• Management of stamping support as requested by end users.

Assets Management

• Supervising the team in ensuring timely capture of all asset purchase data in the TOMM system.
• Ensuring all new project assets are captured within 30 days of payment and tagged within 6 months of project completion.
• Overseeing the team in conducting the annual assets audit according to the yearly road map.

Document Storage and Disposal Services

• Managing the team to ensure smooth coordination of document storage and disposal services as requested by end users.

Environment Project Initiatives: To activate environment project initiated by Group

• Supervising the range of tasks carried out by the Green Champion
• Proposal of fresh concepts for environmentally friendly scope of work
• Monitoring the ESG annual plan:

Progression of LED light installation Transition from air conditioning Gas R22 to R32 Implementation of waste disposal monitoring

Group Corporate Insurance management

• Handle financial operations of group corporate insurance renewal on Financial and Non-Financial Insurance, including budgets and reports as needed, including collecting, discussing, and updating all related information from stakeholder.
• Maintain up-to-date insurance management platform with existing and new data.

Real Estate Management

• Supervise the Real Estate portfolio for leased and company-owned properties for lease renewals, sales, and purchases including handling properties transaction, coordinate activities associated with renewal lease negotiations with landlords and tenant.
• Oversee the management and monitoring performance of company’s appointed real estate agent to ensure SLA is met.
• Oversee the yearly budget and monitoring of the approved budget for real estate related costs.

JOB SPECIFICATION:

• Bachelor's Degree in Real Estate Management / Business Studies or other related discipline from any recognized Institution.
• At least 10 years of mixed experience in the management of facility and property, real estate, procurement, and project management with proven experience in managing multiple projects with multi-functional teams.
• Excellent organizational skills, ability to execute projects on time and within budget.
• Excellent initiative in leadership, communication, collaboration and relationship skills to engage all stakeholders in constructive discussions and drive improvements.
• Knowledgeable of building systems, fire and safety, space management, energy efficiency, and relevant property/real estate market trends.
• Awareness of current sustainability practices, regulations, and trends impacting business practices and values.

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.