People Operations and Workplace Associate

Stuart is a sustainable 🌱 last-mile logistics company that connects retailers and e-merchants to a fleet of geolocalised couriers across several countries in Europe.

Our Mission 🚀

We are an impact-driven company that aims to build the future of logistics for a more sustainable world: shared, efficient and reliable. We are committed to creating a new standard for urban deliveries that meet today’s environmental and social challenges while offering a premium delivery experience blending speed, flexibility and convenience.

Our motto: “Make every delivery a moment all of us can truly celebrate!” More than 3000+ leading brands already partner with us across Restaurants, Grocery, Retail & Luxury, and eCommerce to deliver all types of goods at the tap of a button. Stuart is a highly diverse and inclusive company of 350+ employees with 90+ nationalities working across France 🇫🇷, Italy 🇮🇹, Poland 🇵🇱, Spain 🇪🇸 and the U.K. 🇬🇧

It’s the right moment and the right place for us to make an impact on millions of people, as home delivery services hit a record high. And guess what? You can help us fulfil our vision 🙌

What will I be doing? 🤔

• HR tasks:

• Overseeing and issuing contracts of employment, amendment letters, ad hoc salary and bonus letters.

• Responsible for responding to general HR inquiries via Jira, Slack and email.

• Accountable for the monthly payroll management, working alongside Finance to meet deadlines related to this.

• Uploading and editing the Confluence page when necessary, with HR updates.

• Processing benefits on a monthly basis.

• Ensure HR Tickets are responded within SLA timescales and to a high standard.

• Support in optimizing new processes and tools in order to provide a great employee experience.

• Ad hoc duties as required.

• Workplace & Culture Support:

• Receptionist

• Greet vendors and suppliers and provide general support to visitors

• Manage inbound and outbound mail and shipping

• Facility Management

• Maintaining a well organized work environment and organize office operations and procedures

• Manage relationships and contracts with vendors and service providers

• Be in charge of ordering and stocking office & kitchen supplies

• Maintain the vibe and organization of the space.

• Coordinate with owners for the proper maintenance of the facilities.

• Engagement & culture

• Collaborate with the team on engagement activities and assist with organizing events (social, company meetings, meet-ups, etc.)

• Help to set up the onboarding agenda for the new joiners.

What do we need from you? 😎

• At least 1 year of successful experience in HR Admin & Office Management position
• Social and communicative skills
• Organized, resolute, proactive
• Fluency in Polish and English
• Attention to detail
• Flexible person

The stuff you want to know 😉

• Work in an international, dynamic and passionate environment with a company culture focused on learning and development 🎉

• Hybrid working model and flexible hours ✨

Current benefits include :

• Meal Vouchers (40zł daily‎) 🥗
• Stuart Academy, offering a wide range of upskilling and development opportunities 🎓
• Wellness Allowance with our partner juno 189.00 zł 🧘
• Private healthcare provided by Luxmed 🧑‍⚕️
• Work-from-Abroad policy (enjoy 30 days per year working from anywhere!) 🏞

At Stuart, we believe that employees today want to evolve in collaborative, high-growth environments where they can demonstrate their abilities and thrive both professionally and personally. We are convinced that employees need to find alignment between their inner values and their company’s culture and mission to unlock their full potential. We work to create a culture of empowerment, continuous learning and growth where everyone can bring expertise, own projects and easily measure their impact 🙌

Stuart is proud to be an equal opportunity workplace dedicated to promoting diversity. We don’t discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status 💙

Please note: Our Talent Acquisition Team is international coming from across the world 🌍 We kindly ask you to please submit your CV and application in English so that it can be reviewed correctly (unless the job posting is in a language other than English). Thank you 🤗

Want to learn more about us? Visit https://stuart.com/about-us/