Construction Administrator

Job Type: Full Time

Work Hours: 8 AM to 5 PM Pacific Time, with a one-hour lunch break and two 15-minute breaks

Salary: $1,000 per month

Work Experience: 3+ Years of experience in a Construction Administration role, or equivalent.

Job Overview:

The Construction Administrator is responsible for supporting the Project Management, Construction, and Operations & Maintenance teams through ownership of all administrative tasks throughout the lifecycle of a project, from handoff through warranty/service period.

Key Responsibilities:

• Create projects in Dropbox Master File Index and setup budgets, coordinating with Project Manager.
• Initiate project start-up (Scoop, Raken, complete contract summary sheet and submit to accounting department).
• Complete startups and renewals (e.g. utility locates, permit acquisition, bond acquisition, & project specific COIs).
• Assist with project specific badging, when required.
• Partner with the accounting department to ensure projects have necessary business licenses, applications and renewals in place.
• Update Dropbox project folders with copies of executed change orders, update change order request (COR) log, and adjust contract value within accounting software.
• Create monthly draft project billing and work with the accounting department to ensure payments are received in a timely manner.
• Partner with Project & Construction Managers to address misc. data entry needs for Scoop and Raken.
• Work with the accounting department to track and escalate issues with Accounts Receivables (ARs).
• Assist with purchasing platforms and vendor accounts to ensure that projects have necessary materials needed to execute work timely.
• Monitor compliance for apprenticeship ratios, working with the labor compliance department and WECA (Western Electrical Contractors Association) to help ensure the company is meeting requirements on all projects.
• Assist Project Manager with scheduling AHJ, utility and special inspections.
• Distribute weekly field hours report to estimating and construction management teams.
• Assist service department with administrative and billing items.
• Coordinate with the marketing department for jobsite photo opportunities.
• Assist Construction Manager and/or General Foreman with managing rental equipment & site service ordering, as well as tracking delivery & call-offs.
• Oversee and audit field purchase orders (ex. Home Depot), ensuring project information is properly coded onto orders.
• Work with concierge service to book field crew travel reservations.
• Order sticker and placard creation, working with the field teams to coordinate orders and deliveries.
• Organize project events (lunch meetings, team building events, etc.)

Requirements

• 3+ Years of experience in a Construction Administration role, or equivalent.
• Familiarity with Dropbox, SCOOP, and Google Applications Suite (Drive, Calendar, Sheets, etc.) or similar software.
• Embody company behaviors consistent with company core values and always demonstrate those values interactions with internal and external stakeholders.
• Strong written & verbal communication, organizational, decision-making, attention to detail, and problem-solving skills required.
• Ability to work with a wide variety of construction groups: clients, office management, field management, and subcontractors.