Executive Assistant

Work Arrangement: Fully remote, overlapping Pacific Time working hours

Job Type: Full-time

Salary Range: Up to $1,500 per month, based on experience

Work Schedule: 40 hours per week, Monday to Friday, 9 AM – 6 PM Pacific Time

Locations: Remote, open to candidates globally

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company

A financial technology company focused on helping employees maximize their workplace benefits, specifically by advancing funds to help them fully leverage their employer’s 401(k) match programs.

Role Overview

As the Executive Assistant, you will provide high-level support to the CEO while taking on critical operational and project management responsibilities. Your role will include managing the CEO’s schedule, generating and following up on leads, overseeing backend operations, and supporting strategic initiatives. You'll also handle internal and external communications, market research, and the preparation of key reports to facilitate decision-making.

Key Responsibilities

1. Executive Support (50%)

• Provide executive support to the CEO, including calendar management, scheduling meetings, and coordinating appointments.

2. Lead Generation (20%)

• Generate and follow up on leads based on Ideal Customer Profile (ICP) traits defined by the CEO.

3. Project Management Support (15%)

• Assist in the planning and execution of strategic initiatives.

4. Operations Management (10%)

• Oversee backend administrative tasks, event coordination, and document preparation.

5. Research and Reporting (5%)

• Conduct market research, create presentations, and provide data for decision-making.

Requirements

Must-Have:

• Proven experience as an Executive Assistant, working in a fast-paced environment, demonstrating the ability to adapt quickly to changing priorities.
• Tech-savvy, with proficiency in relevant software and tools, including: Slack, HubSpot, Google Workspace, Trello/Asana, Zoom.
• Exceptional written and verbal communication skills, with the ability to draft clear and professional correspondence.
• Highly proactive and organized, with a strong attention to detail.
• Excellent time management skills, capable of handling multiple tasks and deadlines efficiently.

Nice-to-Have:

• Experience working with remote teams.
• Bilingual proficiency in English and another language.

Benefits

Compensation Package

• Competitive Salary: Up to $1,500 per month, based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process

1. Application
2. Screening
3. Top-grading Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.