HR Admin Coordinator

This presents an exceptional career opportunity for individuals seeking to join a rapidly expanding company and an innovative, forward-thinking organization known for its collaborative environment.

Company Profile:

Our client is the leading specialty insurance carrier serving emerging industries, including digital assets & Web3, AI, the space economy, fintech, and beyond. They provide more than just risk protection; they make innovation resilient.

Based in Bermuda, our client is the first IIGB (Innovative Insurer General Business) insurer regulated by the Bermuda Monetary Authority (“BMA”). They work with forward-thinking entrepreneurs and innovative companies that are pioneering new horizons in technology, digital assets, AI, and the cannabis/alternative medicine spaces. They understand how challenging it can be to get coverage for emerging sectors, which is why their proposition to the marketplace is so critical: New Risks, Understood.

Overall purpose and responsibilities of the role:

The HR Admin Coordinator will play a crucial role in supporting recruitment efforts, streamlining the onboarding process, and ensuring seamless integration of new hires. Responsibilities include managing job listings, coordinating interviews, handling paperwork, and serving as a liaison with the IT department. The role also involves coordinating training and development initiatives, maintaining accurate HR records, assisting with policy implementation, and managing exit procedures. Additionally, the HR Admin Coordinator will support the CHRO with administrative tasks, manage the CHRO's calendar, and prepare necessary documents. Collaboration with the HR team and other departments is essential to facilitate effective communication and support various projects and initiatives. The ideal candidate will be organized, detail-oriented, and proactive in supporting HR functions and employee engagement activities.

Requirements

HR Coordination:

• Assist in recruitment efforts, which involve crafting and posting job listings across diverse platforms, scheduling interviews, communicating with candidates, and managing the applicant tracking system.
• Streamline the onboarding process by preparing necessary paperwork, coordinating logistics for new hire orientations, crafting comprehensive first-week onboarding schedules in collaboration with respective managers, and ensuring a seamless integration into the organization.
• Serve as a liaison with the IT department to ensure timely provision of necessary tech assets to new hires, oversee appropriate setups, and manage asset retrieval upon termination.
• Input new hire information into all HR platforms promptly.
• Coordinate training and development initiatives by assigning, scheduling, and monitoring online and live training sessions, as well as managing associated training materials.
• Maintain the accuracy and confidentiality of HR records and databases.
• Assist in implementing and upholding HR policies and procedures.
• Handle paperwork for new hires, including employment agreements and other relevant documentation.
• Manage exit procedures, ensuring the proper documentation for departing employees is completed.
• Provide assistance to employees encountering HRIS and other HR platform access issues, as well as facilitating access to Insurance IDs.
• Support the planning and execution of employee engagement activities and events.
• Collaborate with the company's graphic designer to create high-quality internal communications.

Administrative Support to CHRO:

• Manage the CHRO's calendar, scheduling meetings, and coordinating appointments.
• Prepare and distribute correspondence, presentations, and reports on behalf of the CHRO.
• Act as the primary point of contact for internal and external stakeholders seeking to connect with the CHRO.
• Assist with travel arrangements for the HR team and handle expense reporting for the CHRO as needed.
• Provide general administrative support, including managing phone calls, handling inquiries, and organizing files and documents.

Team Collaboration:

• Collaborate with HR team members to support department initiatives and projects.
• Act as a liaison between HR and other departments to facilitate effective communication and coordination.
• Maintain and update HR documents, such as employee handbooks, policies, and procedures.
• Willingness to assist as needed beyond the scope of typical HR support duties.

Must-have Skills / Qualification:

• BSc/BA in Human Resources Management, Business administration or relevant field.
• 5+ years of experience in an administrative support role (preferably with experience having supported an executive)
• Experience in high-volume meeting scheduling.
• Understanding of general human resources policies and procedures.
• Excellent knowledge of MS Office Suite
• Experience with Mac system a plus.
• Experience working with HRIS and other HR systems (Knowledge of Paylocity HRIS system is a +)
• Excellent organizational skills and attention to detail is a must.
• Customer-centric mentality and a proactive willingness to assist internal clients.
• Desire to work as a team with a result driven approach
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• Global Experience is preferred
• Knowledge of using Monday.com, Slack and Workable is a plus
• Available to work additional hours if needed
• Energetic with a good sense of urgency
• Great attention to detail in work product
• Professional and friendly demeanour
• Able to multitask and not get overwhelmed when receiving tasks from several team members

Job type: Permanent

Emp type: Full-time / Direct Employment

Schedule: Monday to Friday: 8 AM to 5 PM EST time (8 PM to 5 AM PH time) (inclusive of 1- hour break)

Location: Work-from-home

Industry: Insurance