Administrative Assistant

The Administrative Assistant will work under the direction and guidance of the Executive Assistant and Executive Office Manager. This role will also partner with various Executive Leadership Assistants to provide administrative and personal support to Executive Leadership.

Essential Responsibilities:

• Handle research for important and high-volume gifting for high profile clientele
• Execute the sourcing, wrapping, and delivery of gifts
• Complete administrative tasks such as ordering office materials re-stocking necessities and updating and maintaining rolodex
• Run errands for the office on or off the lot
• Handle office duties such as incoming mail/packages and booking conference rooms and IT support for in-office meetings
• Send thank-you notes via Paperless Post
• Order and coordinate meals for in-office meetings and on location when needed
• Create drive-on passes for guests
• Interact with personnel across all divisions of Universal Pictures, including production, marketing/publicity, distribution, business affairs, communications, Focus Features, and DreamWorks Animation.

Requirements

Basic Requirements:

• Minimum 2 years of demonstrated successful organizat...